Item:
Title
Lease Agreement with 2445 S Alston LLC for warehouse space at 2445 S. Alston Ave. for the Board of Elections essential operations and storage needs
Body
Date of BOCC Meeting: May 11, 2020
Request for Board Action:
Agenda Text
The Administration recommends approval of a lease to secure 12,744 square feet of warehouse/flex space needed to support the operation of the Durham County Board of Elections. This is a five (5) year lease, with an option to terminate after three (3) years. The Base Lease Rate is $8.48 per square foot, or $108,069.12 per year for the first year. The Base Lease Rate increases by 3% per year thereafter. The Gross Lease Rate, which includes all taxes, insurance, common area maintenance (TICAM) and all utilities is $11.48 per square foot, or $146,301.12 annually for the first year, and adjusted annually thereafter. There is a caged section of the warehouse space that is currently under lease to another tenant, but expected to become available in July, 2020. This space is 1924 square feet, contiguous to the proposed lease space, and includes a second delivery dock. This is a crucial component of the Board of Elections space plan. The Landlord has agreed to give the County first right of offer on this additional space. Since the current tenant is expected to vacate in July 2020, additional Board approval is requested now to amend this contract to include this additional space when it is available. The additional cost for this area is $22,087 for the first year, for a total gross annual lease payment of $168,388.
Durham County Board of Elections currently occupies temporary space at the Leesville Fire Station. This location is approximately 3,100 square feet. As this space was never intended to be a permanent solution to address the needs of the Board of Elections, limited improvements were made to achieve the minimum security needs of this space. With only 3,100 square feet, it is inadequate to store over 700 vo...
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