Item:
Title
Capital Project Amendment No. 21CPA000024 Appropriating $1,350,000 of PAYGO Fund Fund Balance for the Creation of a New Durham County Tax Department Software Purchase and Installation Capital Project (41401300DC01)
Body
Date of BOCC Meeting: February 22, 2021
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.21CPA000024 appropriating $1,350,000 of PAYGO Fund fund balance for the creation of a new Tax Department Software purchase and installation capital project (41401300DC01). Durham County Tax Administration (DCTA), for more than 20 years, has been a using a comprehensive tax software solution based on an AS400 server. The current software lacks operating, and technology efficiencies offered through newer tax systems.
DCTA issued a RFP for Property Tax Software with an initial advertisement date of August 31, 2020, last day for questions of September 16, 2020 and a proposal due date of October 1, 2020 by 2:00pm. Six (6) proposals were submitted timely for DCTA consideration. Two proposals emerged as leaders upon review. Tax Administration staff evaluated proposals including meeting with two NC counties that actively use each of the two top proposals. Additional details on the evaluation process are in included on the supplemental form.
After an objective scoring approach whereby, each vendor was evaluated based on criteria as outlined in the RFP, Farragut scored significantly higher overall than other bid submissions. Staff believe Farragut has the best overall system that will afford the county opportunity to capitalize on efficiencies from the updated technology. While the Farragut system itself is the most impressive of those included in this evaluation, and in addition to being a clear leader in scoring, it should be emphasized the Farragut is fully minority owned and is based in Durham County. Farragut has been a member of the Durham community, and taxpayer, for many years.
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