Item:
Title
Library Requests to Award Contract for Sole Source Purchase of Digital Content Management Services and for eBooks, eAudiobooks, eMagazines and Streaming Content from OverDrive
Body
Date of BOCC Meeting: June 8, 2026
Request for Board Action:
Agenda Text
The Board is requested to provide approval for sole source exemption for the purchase of digital content management services from OverDrive in the amount of $12,000 annually for four years. The Board is also requested to provide approval for the purchase of individual eBooks, eAudiobooks, eMagazines and streaming content from OverDrive in an amount not to exceed $638,000 for the first year of the contract. In addition, the Board is requested to provide approval for the Manager to execute any other related contracts such as amendments and/or change orders, if necessary, in an amount not to exceed $1,000,000 for service and content in any year of the contract.
Funds for this contract will come from Library’s existing Resources and Technical Services budget for electronic resources. No new or additional funds are being requested. Increases in the contract amount for the next four years are encompassed in the recommendation to approve any other related contracts such as amendments not to exceed $1,000,000 annually.
Alignment with Strategic Plan: This request aligns with the Strategic Plan Goal 1 “Community and Family Prosperity and Enrichment” by providing library materials which support and enhance the educational, creative and cultural opportunities available to library users.
Resource Persons: Dana Conners, Library Director; Katherine Makens, Assistant Director; Stephen Zibrat, Collection Development Administrative Librarian
County Manager’s Recommendation: The County Manager recommends that the Board provide approval for sole source exemption for the purchase of digital content management services from OverDrive in the amount of $12,000 annually for four years. The Board is also requested to provide approval for the purchase of individual eBooks, eAudiobooks, eMagazines and streaming content from OverDrive in an amount not to exceed $638,000 for the first year of the contract. In addition, the Board is requested to provide approval for the Manager to execute any other related contracts such as amendments and/or change orders, if necessary, in an amount not to exceed $1,000,000 for service and content in any year of the contract.
Signature
County Manager: ____________________________