Item:
Title
Authorize the County Manager to Sign an Amendment to the Sunbelt Rentals, Inc, Contract, Funds Reservation #2600000091, $73,110.83 in the Amount of $63,360.54, for total of $ 136,471.37 for the Additional Rental Months Needed for the Temporary HVAC Chiller at William “Bill” Bell Building. Also, to authorize the County Manager to Sign any Subsequent Amendments or Change Orders that May Occur, as long as the Funds are Available.
Body
Date of BOCC Meeting: November 24, 2025
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to sign an amendment to Sunbelt Rentals, Inc agreement in the amount of $63,360.54. Funding for this additional cost will come from the Ongoing HVAC Upgrades CIP program- 4190DC076. The additional cost to the contract is for extra months of rental for the William “Bill” Bell Building’s temporary HVAC chiller. The current building chillers have been having issues and randomly shut down. General Services deemed it necessary to have a temporary chiller on site, in case the building chillers were to fail and unable to restart, during the cooling season.
General Services, DCo Engineering, O’Brien Atkins and a Dunham Bush (manufacturer) representative continue working to resolve the issues with the current chillers. At the height of the cooling season, the chillers were becoming more unreliable, and a solution has yet to be determined. That is when General Services decided to execute a contract for a temporary chiller. The original contract was completed for installation and one month’s rental, not knowing at the time how long it would be needed for. If the contract was not done at that time, the availability of being able to rent a temporary chiller, later, was not promising. Sunbelt Rentals only had two available, nationwide, at the time.
Alignment with Strategic Plan: This project aligns with- SI1b- Sustainable Infrastructure and Environment- Assessment and maintenance of current DCo facilities, equipment and vehicles
Resource Persons: Claude Eubanks- HVAC Supervisor, Shawn Swiatocha- Assistant Director General Services, Motiryo Keambiroiro- Director General Services
County Manager’s Recommendation: The County Manager recommends that the Board authorize the Manager to sign a contract amendment with Sunbelt Rentals of Funds Reservation #2600000091 in the amount of $63,360.54. Additionally, allow the County Manager to sign any subsequent amendments or change orders for this contract, as long as the funds are available.
Signature
County Manager: ____________________________