Item:
Title
Capital Project Amendment No.24CPA00013 Appropriating $600K of Limited Obligation Bond Funding (LOBS) for the New Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158), and Execution of Contract for Architectural Design Advanced Planning Services with O’Brien Atkins Associates for the EOC & Backup 911/Sheriff’s Call Center Project
Body
Date of BOCC Meeting: December 11, 2023
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.24CPA00013 appropriating $600,000 of Limited Obligation Bond funding (LOBS) for the new Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158); as well as authorize the County Manager to execute a contract with O’Brien Atkins Associates to provide Advanced Planning services for the EOC & Backup 911/Sheriff’s Call Center Project located at 2422 Broad Street, Durham for a fee of $118,000.
|
Project |
Current Budget |
Increase/ Decrease |
Revised Budget |
|
Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158) |
$0.00 |
$600,000.00 |
$600,000.00 |
The goal of this capital project is to replace the existing 1940’s era EOC building with a modern, purpose built, complex that will also house the City/County backup 911/Sheriff’s call center. The existing EOC facility initially served as the original Durham County Youth Home from 1946 to 1983 and has since undergone multiple renovations to meet the minimum needs of an EOC throughout the following years.
In 2020, a detailed space program was developed by O’Brien Atkins for the EOC facility considering the needs of the EOC through the year 2040. Two program options were developed and determined a need for an approximately 24,000 GSF facility for the EOC itself and the Office of Emergency Management (OES) staff that would be assigned to this location. The programming effort determined the existing building is undersized for the current and future needs of the Emergency Operations Center.
In 2021, The County was approached by the City of Durham to investigate the possibility of including their backup 911 call center into the EOC project. The existing backup 911 call center is leased from Duke University, which is set to expire in Dec. of 2026. Based on the existing interlocal agreements between the City/County EOC & 911, the City will be assuming approximately 75.5% of the cost, while the County will be responsible for 24.5% of the costs for the entire project. This percentage however is subject to change with the recent discussions to also integrate the Durham County Sheriff’s Office backup emergency call center into the project.
This request for creation of a capital project and approval of an advanced planning contract with O’Brien Atkins will facilitate the initial needs of the project to begin space needs programming and conceptual site planning for the site upon which the new facility will be located. Additional funding will be requested at a later date for design development and construction costs.
Alignment with Strategic Plan: This agenda item supports Goal 5: Accountable, Efficient and Visionary Government.
Resource Persons: Peri Manns, Deputy Director of Engineering and Environmental Services. Jim Faress, Senior Project Manager, Joel T. Jones, Project Manager
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.24CPA00013 appropriating $600,000 of Limited Obligation Bond funding (LOBS) for the new Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158); as well as authorize the County Manager to execute a contract with O’Brien Atkins Associates to provide Advanced Planning services for the EOC & Backup 911/Sheriff’s Call Center Project located at 2422 Broad Street, Durham for a fee of $118,000.
Signature
County Manager: ____________________________