Item:
Title
Rescind Board Approved Agenda Item 24-0183 from August 26, 2024, and Approval of Capital Project Amendment No. 25CPA013 and Budget Ordinance Amendment No. 25BCC024 Appropriating $200K of Budgeted Debt Service Fund Fund Balance and Transferring the funding to the PAYGO Fund for the Project Build Renovation at Shoppes of Hope Valley Capital Project (47302635DC161), as well as Authorize the County Manager to Execute a Contract for Architectural Design Services with RND Architects for the Project Build Renovation at Shoppes of Hope Valley Capital Project
Body
Date of BOCC Meeting: September 9, 2024
Request for Board Action:
Agenda Text
The Board is requested to rescind agenda item 24-0183 approved on August 26, 2024 and approve Capital Project Amendment No.25CPA013 and Budget Ordinance Amendment No.25BCC024 appropriating $200K in Debt Service Fund fund balance and transferring it to the PAYGO Fund to support the Project Build Renovation at Shoppes of Hope Valley Capital Project (47302635DC161), as well as authorize the County Manager to execute a contract with RND Architects to provide Programming and Planning services for the Project Build Renovation Capital Project, located at 3825 S. Roxboro St, Suite 122, Durham 27713. The total including architectural fees, reimbursables and contingency fees not-to-exceed the budget of $153,035.00. (See Attachment 1, Pages 1-5). The remaining $46K balance will be used as needed to cover expenses such as construction documentation.
Item 24-0183 that is being rescinded was brought forward with inaccurate budget and capital project amendment information and for transparency and adherence to process is being re-requested for approval with this action.
|
Project |
Current Budget |
Increase/Decrease |
Revised Budget |
Project Status |
|
Project Build Renovation at SOHV (4730DC161) |
$ 70,000 |
$ 200,000.00 |
$ 270,000.00 |
Amend |
On June 7, 2022, the County executed a contract with RND Architects to complete space programming and conceptual design for Project Build at Shoppes of Hope Valley Suite 122. The request for qualifications (RFQ No.24-014) for the Architect Design Services - Renovation - Shoppes of Hope Valley was advertised on October 19, 2023 and two (2) responses were received on November 16, 2023. The responses were reviewed by representatives from Engineering, General Services and the County Manager’s Office. The two (2) firms were interviewed on January 5, 2024. RND Architects was selected as the appropriate firm for these projects.
The project includes the development of the design and construction documentation for suite 122 at the Shoppes of Hope Valley located at 3825 South Roxboro Street, Durham, NC 27713. The suite is approximately 5,046 square feet and is a single-story building. The suite was previously a shoe store and currently presents an almost completely open floor plan with storefront on the West facing wall. During the space programming and conceptual design in 2022, the design team developed a preliminary program that will be re-evaluated during this proposed scope of work. From the preliminary program developed, the renovation will include private offices for senior staff, open workstations for supporting staff, a medium sized meeting space, small conference room, and supporting facilities. The renovation will consolidate services, improve efficiency and increase the ability to serve the Community.
For MWBE participation (see attachment 2)
Alignment with Strategic Plan: This item aligns with the Durham County Strategic Goal: Empowered Community
Resource Persons: Dan Nosbusch, Project Manager, Brenda Hayes-Bright, Assoc. AIA, CDT, MPM, Project Manager, Keith Lane, Budget Director and Charles Nicholson, AIA, RND Architects.
County Manager’s Recommendation: The County Manager recommends that the Board rescind agenda item 24-0183 approved on August 26, 2024 and approve Capital Project Amendment No.25CPA013 and Budget Ordinance Amendment No.25BCC024 appropriating $200K in Debt Service Fund fund balance and transferring it to the PAYGO Fund to support the Project Build Renovation at Shoppes of Hope Valley Capital Project (47302635DC161), as well as authorize the County Manager to execute a contract with RND Architects to provide Programming and Planning services for the Project Build Renovation Capital Project, located at 3825 S. Roxboro St, Suite 122, Durham 27713. The total including architectural fees, reimbursables and contingency fees not-to-exceed the budget of $153,035.00. (See Attachment 1, Pages 1-5). The remaining $46K balance will be used as needed to cover expenses such as construction documentation.
Signature
County Manager: ____________________________