Item:
Title
Approval to execute a Contract Amendment with Surface 678 for the Additional Design Services for the Lincoln Community Health Center Parking Lot Expansion Project 4730DC139
Body
Date of BOCC Meeting: January 22, 2024
Request for Board Action:
Agenda Text
The Board is requested to approve the execution of a contract amendment with Surface 678, P.A., and authorize the County Manager to execute the design contract amendment with Surface 678, PA (S678), to include the additional services for the Lincoln Community Health Center Parking lot Expansion project located at 1301 Fayetteville Street, Durham in the amount of $16,900.00, thus increasing the total compensation for basic design services, additional design services, reimbursable expenses to $66,840.00 (See Attachment 1, Pages 1-2). Funding for this amendment will be available in the funds received from LCHC and deposited in the Capital Project account.
On March 9, 2020, the Board of County Commissioners approved a contract amendment of $9,500 for a total contract of $49,940.00 in funding from Lincoln Community Health Center for the Parking Lot expansion project and an Engineering contract with Surface 678. Due to the cyberattack and the Covid-19 the contract was executed on July 7, 2020. That Capital project amendment included modifications to the Site Plan Process requiring a level four Site Plan submittal. The current amendment will include 1) The extended project schedule due to increase in project scope 2) Off-site scope increases 3) Additional landscape and civil scope 4) Additional City of Durham requirements for As-Built drawings for additional off-site storm drainage work.
As a result of previous renovations, Lincoln is providing services to an additional 2,400 clients which required more than 30 new staff positions. Additional grants over time have added approximately 50 people to the staff and they have been parking on Massey, Spaulding, Linwood, and Merrick Streets. The expanded parking lot will help to alleviate complaints and provide security for staff. The existing staff lot will have 36 spaces and was constructed when Lincoln had 148 staff. Currently Lincoln employs 242 staff and the new lot improvements would add approximately 42 parking spaces.
Funding for this amendment, $16,900.00, will be provided by Lincoln Community Health Center. Lincoln has agreed to commit funding to Durham County to be incorporated into a capital project account along with grant funding received for the overall project. Completion of this project will provide a more reliable parking situation for staff by eliminating current parking space deficiencies at this facility.
Alignment with Strategic Plan: This project aligns with Goal 5 by providing more efficient service delivery and better customer service through the expansion of the parking lot at this location.
Resource Persons: Brenda Hayes-Bright, Assoc. AIA, CDT, MPM, Project Manager Peri Manns, ASLA, Deputy Director or Engineering & Environmental Services, Jay Gibson, P.E., CFM, Director of Engineering and Environmental Services, Keith Lane, Director of Budget & Management, Tiffany Murray, Durham County Chief Financial Officer, William Seagroves, Chief Financial Officer, LCHC
County Manager’s Recommendation: The County Manager recommends that the Board approve the execution of the design contract amendment and authorize the County Manager to execute the amendment with Surface 678, PA (S678), to include the additional services for the Lincoln Community Health Center Parking Lot Expansion project located at 1301 Fayetteville Street, Durham in the amount of $16,900.00, thus increasing the total compensation for basic design services, additional design services, reimbursable expenses to $66,840.00.
Signature
County Manager: ____________________________