Item:
Title
Approve the Execution of Pre-Construction Services Contract with Samet Corporation Project No. DC164 in an amount Not to Exceed $99,824.00 for the Ellis Road Fleet Maintenance Services Facility
Body
Date of BOCC Meeting: January 13, 2025
Request for Board Action:
Agenda Text
The Board is hereby requested to authorize the County Manager to enter into a contract with Samet Corporation (Samet) for Pre-Construction Services for the Ellis Road Fleet Maintenance Facility capital project located at 712 Ellis Road, in the amount not to exceed $99,824.00. (See Attachment 1, Pages 3).
The Request for Qualifications (RFQ) for Construction Manager at Risk Services for the Fleet Maintenance Facility capital project was advertised in local newspapers on September 15, 2024. Four proposals were received on October 15, 2024. A Selection Committee comprised of representatives from General Services, Office of Emergency Services, and Engineering Departments reviewed the proposals. (See Attachment 2, Page 1). The selection committee deemed the Samet Corporation the most qualified team for the project. The Pre-Construction Services phase of the project is the first step in the Construction Manager at Risk process in which the contracting team will provide cost estimates, constructability reviews, schedule development and value analysis of the project design. This initial contract is necessary for the C, M @ R to provide analysis of the schematic and design development of the project. Due to the expedited schedule for this project due to the current lease (122 Stone Park Court) expiring on August 2025, our intent is to follow-up with a contract authorizing the procurement of early packages to mitigate the long lead times and supply chain issues associated with electrical equipment and others prior to requesting a C, M @R contract for the final GMP.
The goal of the Ellis Road Fleet Maintenance Facility project is to renovate approximately 32,000 square feet of warehouse space and approximately 3,000 square feet of office space to vehicle maintenance operations for the County’s ambulance fleet, Office of Emergency Services support vehicles, and through General Services the remainder of the County’s vehicles.
In review of the M/WBE participation for the pre-construction portion of the project, Samet Corporation will be self-performing this phase of the project with no M/WBE participation. Samet has a strong M/WBE participation program and their goal of 35% will be pursued during the construction phase. Funding for the pre-construction services are included in the capital project account.
Alignment with Strategic Plan: The implementation of this project aligns with our strategic goal: Safe & Resilient Community for allowing us to maintain our fleet of emergency vehicles that provide critical services to our residents.
Resource Persons: Dan Nosbusch, Project Manager, Engineering & Environmental Services, Peri Manns, ASLA, Deputy Director of Engineering & Environmental Services, Jay Gibson, P.E., Director of Engineering and Environmental Services.
County Manager’s Recommendation: The County Manager recommends that the Board authorizes the County Manager to enter into a contract with Samet Corporation for the Pre-Construction Services for the Ellis Road Fleet Maintenance Facility capital project located at 712 Ellis Road, in the amount not to exceed $99,824.00.
Signature
County Manager: ____________________________