Item:
Title
Approval of Capital Project Amendment No.25CPA030 and Budget Ordinance Amendment No.25BCC064 Reducing the Main Library Capital Project (6110DC094) Budget to $0, Transferring $105,768 in Combined PAYGO and 2016 GO Bond Funds to the Judicial Building Annex Renovation Capital Project (47302635DC141) to Cover the Final Change Orders and Increased Construction Administration Expenses for the Ground Water Intrusion Repairs Project, Amending the Contracts with Enterprises G and RND Architects, as well as Transferring $6,474.52 in Unused Capital Project Funding to the Debt Service Fund for Future Use
Body
Date of BOCC Meeting: January 13, 2025
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA030 and Budget Ordinance Amendment No.25BCC064 reducing the Main Library Capital Project (6110DC094) budget to $0, transferring $105,768 in combined PAYGO and 2016 GO Bond Funds to the Judicial Building Annex Renovation Capital Project (47302635DC141) to cover the final Change Orders and increased construction administration expenses for the Ground Water Intrusion Repairs Project, as well as amending the construction contract with Enterprises G by $105,037.89 to a total not-to-exceed amount of $404,037.89, and amend the RND Architects’ design contract by $20,920.00 to a total not-to-exceed amount of $441,813.00. The amendment also transfers $6,474.52 in unused capital project funding to the Debt Service Fund.
|
Durham County Capital Projects |
Current Budget |
Increase/Decrease |
Updated Budget |
|
Main Library Upgrade Project (61102511DC094) |
$47,761,290.22 |
($112,273.20) |
$47,649,017.02 |
|
Judicial Annex Building Renovation (47302635DC141) |
$4,996,084.00 |
$105,798.68 |
$5,101,882.68 |
The Durham County Judicial Annex Building is located at 201 N. Roxboro Street and is the office of the Durham County Veteran Services Department. The Ground Water Intrusion Repairs Project is the most recent portion of a larger renovation to the Judicial Annex that started in 2022. This follow-on Project installed a trench drain around the building to divert stormwater to the City stormwater system in order to address long-standing below-grade water intrusion issues at the facility. The Architect’s contract referenced above is for design of the entire building renovation to date, while the General Contractor’s contract referenced above is for this trench drain portion of the work only.
The General Contractor encountered multiple concealed conditions that required increased materials and labor for the contractor, and the design of in-field modifications by the architect and engineer, during the installation of a trench drain around the Judicial Annex Building. At the south side of the building, an undocumented active roof drain leader 4-inch pipe required modification to the trench drain with an additional outlet pipe and modification to the existing cast iron roof drain leader pipe. At the east side of the building, shallow footings and undocumented underground utilities necessitated modification to the trench drain and lengthening of its outlet pipe. At the west side of the building, additional concrete demolition work was required to demolish a portion of a reinforced concrete vault structure adjacent to the building, and the exposed shallow void of the vault structure had to be backfilled with stone. Additionally, the County added landscape plantings to the scope of work, and work modifying the existing drop inlet. These modifications to the scope of work are included in a set of Change Orders that net an increased charge from the General Contractor to the County of $105,037.89.
This project work was completed in December 2023 and the contractor is owed funding from the County. The Contractor is a first-time vendor to the County and a certified MWBE Hispanic American business. The quality of their work is excellent; however, the contractor struggled with the contract administration requirements of the project. Additionally, the General Contractor experienced an adverse life event as the project was being completed and did not follow up with the Change Orders or paperwork for several months which delayed closeout of the project. The additional construction administration needed from the architect beyond the scope of their contract totaled $20,920.00. Please see attachment 1 for a description of the Change Orders including the architect’s recommendation for approval, and attachment 2 for the Fee Amendment Proposal from the architect. The additional work was justified and the contractor was directed to proceed while the work was ongoing to prevent additional mobilization and re-work in these areas.
The requested project increase amount of $105,798.89 is the total of the Change Orders and the increased construction administration minus $32,755.00 remaining in the Capital Project account.
Alignment with Strategic Plan: This aligns with Sustainable Infrastructure and Environment Initiative 3 to preserve and restore our built environment.
Resource Persons: Christy Raulli, Project Manager, Jim Faress, P.E., Senior Project Manager, Peri Manns, ASLA, LEED GA, Deputy Director, Engineering and Environmental Services Department; Jay Gibson, P.E., Director, Engineering and Environmental Services; Charles Nickelson, AIA, Principal, RND Architects, PA
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA030 and Budget Ordinance Amendment No.25BCC064 reducing the Main Library Capital Project (6110DC094) budget to $0, transferring $105,768 in combined PAYGO and 2016 GO Bond Funds to the Judicial Building Annex Renovation Capital Project (47302635DC141) to cover the final Change Orders and increased construction administration expenses for the Ground Water Intrusion Repairs Project, as well as amending the construction contract with Enterprises G by $105,037.89 to a total not-to-exceed amount of $404,037.89, and amend the RND Architects’ design contract by $20,920.00 to a total not-to-exceed amount of $441,813.00. The amendment also transfers $6,474.52 in unused capital project funding to the Debt Service Fund.
Signature
County Manager: ____________________________