Item:
Title
Approval to increase a Service Contract with Elections Systems and Software for Ballot Layout and Voting Equipment Programming in the Amount of $19,262.30 for a new total of $47,437.00.
Body
Date of BOCC Meeting: June 9, 2025
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve the Durham County Board of Elections’ request to increase a Service Contract with Elections Systems and Software LLC in the amount of $19,262.30, for a new total of $47,437. The contract expansion will be funded with the FY 2025-26 operational funds, contingent upon the Board of County Commissioners' approval of the county budget for FY 2025-26. Elections Systems and Software will provide ballot layout and voting equipment programming for the following elections:
• October 7, 2025, Municipal Primary
• November 4, 2025, Municipal General Election
• March 3, 2026, Statewide Primary Election
This service contract will cover FY 2025-26.
The contract amount for FY 2025-26 will increase from $28,174.70 to $47,437.00.
Alignment with Strategic Plan: The approval of this contract will ensure that the Durham County Board of Elections adheres to responsibilities for preparing official ballots and equipment programming in accordance with N.C. General Statute §163-165.3, which states, “The State Board shall be responsible for oversight of all ballot coding. To produce the data necessary for equipment programming, each county shall either contract with a qualified vendor certified by the State Board of Elections or be certified by the State Board to produce the data.” This type of service is consistent for the Board of Elections, and it does not require an exception to Board policy. This request is also consistent with the county’s strategic plan.
Resource Persons: Derek Bowens, Board of Elections Director
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to approve Durham County Board of Elections’ request to increase a Service Contract with Elections Systems and Software LLC in the amount of $19,262.30, for a new total of $47,437 for ballot layout and voting equipment programming services in FY 2025-26. The contract expansion will be funded with the FY 2025-26 operational funds, contingent upon the Board of County Commissioners' approval of the county budget for FY 2025-26. The Durham County Board of Elections also requests the Board to extend authorization of future contract amendments to the Manager.
Signature
County Manager: ____________________________