Item:
Title
Capital Project Amendment No.24CPA00026 Reducing the IT Security Program Capital Project (4200DC142) by $84,329.73 and the SAP S4 HANA ERP Upgrade Capital Project (4200DC109) by $166,370.27 and Increasing the 21 Audio-Visual Tech Capital Project (4200DC139) by $250,700 to Update the Technology in the Main Library Conference.
Body
Date of BOCC Meeting: May 28, 2024
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.24CPA00026 which reduces the IT Security Program Capital Project (4200DC142) by $84,329.73 and the SAP S4 HANA ERP Upgrade Capital Project (4200DC109) by $166,370.27 and increases the 21 Audio-Visual Tech Capital Project by $250,700 to update the technology in the Main Library Conference Rooms.
|
Project |
Current Budget |
Increase |
Revised Budget |
|
IT Security Program (42001910DC142) |
$ 1,226,360.00 |
$ (84,329.73) |
$ 1,142,030.27 |
|
SAP S4 HANA ERP Upgrade (42001910DC109) |
$ 250,000.00 |
$ (166,370.27) |
$ 83,629.73 |
|
21 Audio-Visual Tech (42001910DC139) |
$ 1,270,000.00 |
$ 250,700.00 |
$ 1,520,700.00 |
|
TOTAL |
$ 2,746,360.00 |
$ - |
$ 2,746,360.00 |
Recently, there have been frequent issues with the conference room computer equipment that are impacting operability and reliability. The public has consistently expressed concern regarding this matter. The transfer of funds will address technology updates. IS&T, in conjunction with Library Services, has a strategic plan in place and this transfer can begin to resolve the issues immediately.
The funding will be transferred from the S4 Hana ERP Upgrade Capital Project in the amount of $166,370.27 as the expense for the next phase of the ERP Upgrade will now be covered from IS&T Operational Budget in this fiscal year FY 2023-24. The remaining dollars in the amount of $84,329.73 will be transferred from the IT Security Program Support Capital Project as the timeline for implementation can be adjusted. Therefore, funding in the amount of $250,700.00 can be reallocated to support the needs of the Main Library
Alignment with Strategic Plan: Goal 5 - Accountable, efficient, and visionary government
Resource Persons: Greg Marrow, CIO; Tamara Minor, Senior IT Business Specialist
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.24CPA00026 which reduces the IT Security Program Capital Project (4200DC142) by $84,329.73 and the SAP S4 HANA ERP Upgrade Capital Project (4200DC109) by $166,370.27, and increases the 21 Audio-Visual Tech Capital Project by $250,700 to update the technology in the Main Library Conference Rooms and replace broken and outdated room equipment.by $250,700 to update the technology in the Main Library Conference Rooms.
Signature
County Manager: ____________________________