Item:
Title
Approval of Capital Project Amendment No.24CPA00029 Appropriating $5,000,000 of Limited Obligation Bond Funding (LOBS) for the New Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158), and Execution of Contract for Architectural/Engineering Design Services with O’Brien Atkins Associates for the EOC & Backup 911/Sheriff’s Call Center Project for a fee of $4,820,510
Body
Date of BOCC Meeting: June 10, 2024
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.24CPA00029 appropriating $5,000,000 of Limited Obligation Bond funding (LOBS) for the new Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158); as well as authorize the County Manager to execute a contract with O’Brien Atkins Associates to provide Architectural/Engineering Design services for the EOC & Backup 911/Sheriff’s Call Center Project located at 2422 Broad Street, Durham for a fee of $4,820,510.
|
Project |
Current Budget |
Increase/ Decrease |
Revised Budget |
|
Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158) |
$600,000 |
$5,000,000 |
$5,600,000 |
The goal of this capital project is to replace the existing 1940’s era EOC building with a modern, purpose built, complex that will also house the City/County backup 911/Sheriff’s call center. The existing EOC facility initially served as the original Durham County Youth Home from 1946 to 1983 and has since undergone multiple renovations to meet the minimum needs of an EOC throughout the following years.
In 2020, a detailed space program was developed by O’Brien Atkins for the EOC facility considering the needs of the EOC through the year 2040. Two program options were developed and determined a need for an approximately 24,000 GSF facility for the EOC itself and the Office of Emergency Management (OES) staff that would be assigned to this location. The programming effort determined the existing building is undersized for the current and future needs of the Emergency Operations Center.
In 2021, The County was approached by the City of Durham to investigate the possibility of including their backup 911 call center into the EOC project. The existing backup 911 call center is currently leased from Duke University, which is set to expire in Dec. of 2026. In addition, to consolidate resources, the Sheriff’s backup call center was also programmed to be located within the new facility.
Based on existing interlocal agreements (ILA) between the City/County EOC & 911, the City and County are responsible for the following cost share percentages:
• Emergency Operations Center - 50/50 City/County split
• Backup 911 Call Center - 79/21 City/County Split
• Backup Sheriff’s Call Center - 0/100 City/County Split
When taking into account the above ILA cost share percentages and the required space programmed for each entity (EM, 911, Sheriff) within the new facility, the City will be assuming approximately 53.4% of the project cost, while the County will be responsible for 46.6% of the project costs.
This request for capital project amendment and approval of design contract with O’Brien Atkins will facilitate design development and other related project costs (i.e. site surveying, risk assessment consulting, etc.). Additional funding will be requested at a later date for construction costs.
Alignment with Strategic Plan: This agenda item supports Goal 5: Accountable, Efficient and Visionary Government.
Resource Persons: Joel T. Jones, Project Manager, Jim Faress, Senior Project Manager, Peri Manns, Deputy Director of Engineering and Environmental Services.
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.24CPA00029 appropriating $5,000,000 of Limited Obligation Bond funding (LOBS) for the new Emergency Operations Center (EOC) & Backup 911/Sheriff’s Call Center Capital Project (4730DC158); as well as authorize the County Manager to execute a contract with O’Brien Atkins Associates to provide Architectural/Engineering Design services for the EOC & Backup 911/Sheriff’s Call Center Project located at 2422 Broad Street, Durham for a fee of $4,820,510.
Signature
County Manager: ____________________________