Item:
Title
Approval of Capital Project Amendment No.25CPA045 Appropriating $3,591,037.18 of PAYGO Funding to the Shoppes of Hope Valley Roofing and HVAC Capital Project (4730DC156), as well as Execution of the Construction Manager @ Risk GMP#4 Contract for the BOE Shoppes of Hope Valley Re-roofing and HVAC improvements Project in the amount of $3,591,037.18 totaling a not to exceed amount of $29,662,622.37.
Body
Date of BOCC Meeting: June 23, 2025
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA045, appropriating $3,591,037.18 of Pay-As-You-Go (PAYGO) funding to the Shoppes of Hope Valley Roofing and HVAC Capital Project (4730DC156) for Shoppes of Hope Valley re-roofing and HVAC improvements. The multi-phased work on this property is being completed in two projects for the County that are related but being tracked separately: Elections S. Roxboro Renovation Project (4730DC155) and Shoppes of Hope Valley Roofing and HVAC (4730DC156). The amendment also requests authorization for the County Manager to enter into a contract or change order with Samet/WC Construction Joint Venture (SWC) for the BOE Shoppes of Hope Valley re-roofing and HVAC improvements project located at 3825 S. Roxboro Street, Durham NC, for GMP#4 in the amount of $3,591,037.18 (Bid Packages plus allowances), execute any other related contracts including change orders if necessary not to exceed the available budget of $29,662,622.37 for GMP#4 Phase 2 of the project. (See Attachment 1, Pages 1-15).
|
Project |
Current Budget |
Increase/ Decrease |
Revised Budget |
|
Shoppes of Hope Valley Roofing and HVAC (47302635DC156) |
$400,000 |
$3,591,037.18 |
$3,991,037.18 |
On July 10, 2023, the BOCC awarded the Construction Manager at Risk (C, M @R) Pre-construction Services contract to Samet/ WC Construction Joint Venture. The Pre-Construction Services phase of the project was the first step in the Construction Manager at Risk process in which the contracting team provided cost estimating, constructability reviews, schedule development and value analysis of the project design. For an efficient scheduling process the project has been broken down into (4) packages which are Package A which consists of items which were immediate and long lead time ((Electrical - 1) Generator/ATS and 2) Switchboards, Mechanical - VRF / ERV units, Structural / Misc. Steel Package; Generator /ATS). GMP#1 , Package A was approved by the BOCC on October 9, 2023. On November 13, 2023 Package B GMP#2 was approved by BOCC for the interior completion of the former Kroger box renovation. Package B consists of the remaining packages for the BOE Renovation project thus GMP#2. Package 1B GMP #3 includes (Exterior site work, landscaping, exterior lighting and fencing, etc.). This mode of bidding allows for the timely completion of construction activities and the opening of the facility, currently scheduled for August 2024. GMP #4 for the roofing and HVAC rooftop unit replacement for the balance of the shopping center was bid on June 3, 2025. Following the pre-qualification of subcontractors for Phase 2, bids were received, publicly opened and read by SWC on June 3, 2025. One (1) package did not receive the statutory requirement of (3) bids necessary to open it, thus a second bid opening was scheduled for the remaining package. That package was publicly opened and read by (SWC on June 12, 2025. The Bids for the various packages for Phase 2, are incorporated into “Guaranteed Maximum Price #4” (GMP4) proposal submitted for the renovation project.
In review of the MWBE Compliance for CM@R BOE Shoppes of Hope Valley re-roofing and HVAC improvements. GMP # 4, Samet with WC Construction will be utilizing 14.8 MWBE
(See Attachment 1, page 1). The contractor is also pursuing additional MWBE participation if the opportunity is available.
GMP#1 totaled $1,688,650.08 plus the owner’s contingency amount of $47,365.05 totaling $1,736,015.13 and GMP#2 $18,763,101.51 (Bid Package B - base bid plus alternates and allowances) and approve the owners construction contingency at (5%) in the amount of $785,775.60, to execute any other related contracts including change orders if necessary, not to exceed the available budget of $19,548,877.06. for a combined construction cost of $21,284,892.19. GMP#3 $4,598,777 (Bid Package 1B - base bid plus alternates and allowances) and approve the owners construction contingency at (5%) in the amount of $184,573.00, to execute any other related contracts including change orders if necessary, not to exceed the available budget of $4,598,777.00 for a combined construction cost of $26,071,585.19. GMP#4 $3,214,947.05 (Bid Packages plus allowances), execute any other related contracts including change orders if necessary not to exceed the available budget of $29,662,622.37.
Alignment with Strategic Plan: The implementation of this project addresses Goal 4 of the Strategic Plan as the sustainable building aspects of the facility increases energy efficiency.
Resource Persons: Brenda Hayes-Bright, Assoc. AIA, CDT, MPM, Project Manager; Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services; Jay Gibson, P.E., Director of Engineering and Environmental Services; Charles Nicholson, AIA, RND Architects; Adam Fouse, Samet/WC Joint Venture, Project Executive.
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA045, appropriating $3,591,037.18 of Pay-As-You-Go (PAYGO) funding to the Shoppes of Hope Valley Roofing and HVAC Capital Project (4730DC156) for Shoppes of Hope Valley re-roofing and HVAC improvements. The amendment also requests authorization for the County Manager to enter into a contract or change order with Samet/WC Construction Joint Venture (SWC) for the BOE Shoppes of Hope Valley re-roofing and HVAC improvements project located at 3825 S. Roxboro Street, Durham NC, for GMP#4 in the amount of $3,591,037.18 (Bid Packages plus allowances), execute any other related contracts including change orders if necessary not to exceed the available budget of $29,662,622.37 for GMP#4 Phase 2 of the project. (See Attachment 1, Pages 1-15).