Item:
Title
Capital Project Amendment No. 19CPA000022 to Amend the Main Library Renovation Project to Accept Funding from the Library Foundation for Main Library furniture as well as Approval of the Purchase of Goods contract(s) with various vendors for the Private Office, Conference and miscellaneous furnishings from the U.S. Communities/GSA and/or NC State Contracts Buying Programs for the Main Library Renovation Project No.: 6110DC094 (10min)
Body
Date of BOCC Meeting: June 10, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve Capital Project Amendment No. 19CPA000022 appropriating $800,000 of Library Foundation donation funding to the Main Library Renovation Project for furniture. As part of the Main Library Renovation project, the Durham County Library Foundation is continuing fundraising efforts to help bring the library’s mission of encouraging discovery, connecting the community and leading in literacy. Through this effort $800,000 is being donated to assist with the furniture procurement and STEAM technology for the project.
This Library Foundation funding and related furniture purchases is separate and in addition to the furniture contract being described below.
The Board is separately requested to enter into contracts with the following furniture suppliers for the purchase of furniture for the Main Library Building located at 300 N. Roxboro Street, Durham, NC in the amount of $1,028,058.86 plus owner’s contingency at $51,402.94 and to execute any other related contracts, if necessary, not to exceed the budget of $1,079,461.80.
1) Carolina Business and Interiors: $272,632.39 (Private Offices, guest chairs)
2) Alfred Williams: $323,671.34 (Workstations,
File/Storage, etc.)
3) Carolina Furnishing + Design: $431,755.13 (Shelving)
Furniture Subtotal: $1,028,058.86
Contingencies@5%: $51,402.94
Total: $1,079,461.80
The private office, conference, seating and other furnishings for the Main Library Renovation project, from previous vendors used for the Admin ll Building furniture, purchased through the U.S. Communities Buying Program, NC State Contracts, GSA and/or other buying programs. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This provides Durham County the deepest discount possible for purchases under this program (See attachment 1, pages 1-176). The Engineering Department has reviewed the recommendations with Vines Architecture and the Purchasing Department and recommends that the County proceed with the procurement of the items referenced in the attached proposals. For M/WBE participation information (See Attachment 2, Page 1).
Many of the new furnishings have extensive lead times due to upholstering and fabrication which requires us to bring these contracts for approval timely to meet the anticipated occupancy schedule for the project. The construction of the Main Library is currently underway, scheduled for substantial completion in Fall 2019. Durham County anticipates occupancy in the Fall of 2019. This will require the remaining furniture installations to be in place prior to occupancy by staff. Additional furniture purchases, and approvals will be required in the upcoming months for complete fit-up of the facility. Funding for these contracts is available in the Durham County Main Library Renovation account.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment. The relocation of various departments into this facility also addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services, Brenda Hayes-Bright, Assoc. AIA, CDT, Project Manager, Engineering Department; and Kaitlan Phelps, IIDA, Vines Architecture - Interior Designer
County Manager’s Recommendation: The County Manager recommends Board approval of Capital Project Amendment No. 19CPA000022, appropriating $800,000 of Library Foundation donation funding to the Main Library Project for furniture as well as authorize the execution of the various Purchase of Goods contracts with Carolina Business Interiors, Alfred Williams and Carolina Furnishing + Design for the purchase of the private office, workstations, shelving , storage and misc. furnishings from the various Federal and/or State Buying Programs for the Main library building Renovation in the amount of $1,028,058.86, and to execute any other related contracts, if necessary, not to exceed the budget of $1,079,461.80.
Signature
County Manager: ____________________________