Item:
Title
Approval of Capital Project Amendment No.25CPA021 and Budget Ordinance Amendment No.25BCC045 Appropriating $1,000,000 of Debt Service Fund Fund Balance, Transferring the Funding to the PAYGO Fund for the New Seaton Road Fleet Maintenance Facility Capital Project (4730DC164); as well as Execution of a Contract for Architectural Design Services with HH Architecture for the Seaton Road Maintenance Facility Project
Body
Date of BOCC Meeting: November 12, 2024
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA021 and Budget Ordinance Amendment No.25BCC045 appropriating $1,000,000 of Debt Service Fund Fund Balance, transferring the funding to the PAYGO Fund for the creation of the new Seaton Road Maintenance Facility Capital Project (4730DC164); as well as authorize the County Manager to execute a contract with HH Architecture to provide architectural services for the Office of Emergency Services and General Services Fleet Maintenance Facility, located at 1409 Seaton Road, Durham, for a fee $766,100.00 plus reimbursables and contingency fees not to exceed the total budget of $830,000.00 (See Attachment 1 , Page7). The balance of the funds will be used for surveys, environmental studies, and other preliminary activities.
The project involves demolishing the former Parkwood Fire Station and constructing a new purpose-built facility. The new facility will allow the Office of Emergency Services (OES) to continue maintenance activities for their ambulance and support vehicle, and administration vehicle fleet. In addition, this new facility will provide General Services a facility that will be able to provide maintenance for County vehicles across all departments. Currently, County departments use a variety of automotive service centers across the county. Bringing these services in-house will have many benefits including cost efficiency, improved compliance, increased reliability, optimized performance, better planning, and a positive environmental impact.
The total interior area is expected to be approximately 10,000 square feet with 8 service bays, customer waiting area, parts storage, shared office space, and a mother’s room. The request for qualifications (RFQ) for the project was advertised on August 14, 2024. Eight (8) responses were received on September 12, 2024. The responses were reviewed By Engineering, Office of Emergency Services, General Services, and Purchasing. Completion of this project will relocate OES fleet maintenance services from their current leased space to a County owned facility. Having this function in a County-owned building will result in long-term cost savings and offer greater stability and predictability compared to a leased space. Services to be rendered under this contract include preparation of design drawings and specifications, conducting a pre-bid conference, bid evaluation, construction administration, inspection and project closeout. For M/WBE participation information (See Attachment 2, Page 1).
Alignment with Strategic Plan: The implementation of this project aligns with two of our strategic goals: Safe & Resilient Community for its improvement of our emergency services system and Sustainable Infrastructure & Environment for the redevelopment of an existing County facility.
Resource Persons: Peri Manns, Deputy Director of Engineering and Environmental Services, Dan Nosbusch, Project Manager Engineering Department
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA021 and Budget Ordinance Amendment No.25BCC045 appropriating $1,000,000 of Debt Service Fund Fund Balance, transferring the funding to the PAYGO Fund for the creation of the new Seaton Road Maintenance Facility Capital Project (4730DC164); as well as authorize the County Manager to execute a contract with HH Architecture to provide architectural services for the Office of Emergency Services and General Services Fleet Maintenance Facility, located at 1409 Seaton Road, Durham, for a fee $723,600.00 plus reimbursables and contingency fees not to exceed the total budget of $800,000.00 (See Attachment 1 , Page7). The balance of the funds will be used for surveys, environmental studies, and other preliminary activities.
Signature
County Manager: ____________________________