Item:
Title
Approval of Capital Project Amendment No.25CPA031 Re-Designating the Current Fleet Maintenance Facility Capital Project (4730DC164) - Currently Named Seaton Road Maintenance Facility Capital Project - to the Ellis Road Fleet Maintenance Facility Capital Project; as well as Execution of a Contract for Architectural Design Services with HH Architecture for the Ellis Road Fleet Maintenance Facility Project
Body
Date of BOCC Meeting: January 13, 2025
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA031 to re-designate and re-name the current Fleet Maintenance Facility capital project (4730DC164) - currently named Seaton Road Maintenance Facility Capital Project - to the Ellis Road Maintenance Facility Capital Project, as well as authorize the County Manager to execute a contract with HH Architecture to provide architectural services for the Ellis Road Maintenance Facility Capital Project, located at 712 Ellis Road, Durham, for a fee of $546,900.00 plus reimbursables and contingency fees not to exceed the total budget of $601,590.00 (See attachment 1, Page 8). The additional budget will be used for 3rd party services required for the project, and pre-construction work to be completed by the Construction Manager at Risk.
In early November 2024, the Board of County Commissioners approved Capital Project Amendment No.25CPA021 to appropriate $1M of PAYGO funding for a new Fleet Maintenance Facility at 1409 Seaton Road. The project involves renovating and upfitting an existing warehouse facility to suit the needs of the County. However, the Seaton Road site faced significant challenges, including flood plain issues, zoning and other regulatory approvals that negatively impact our delivery schedule for continued service of the County’s fleet of ambulances and support vehicles by the established deadline. The need for this facility is urgent as the current OES Fleet Maintenance Facility (122 Stone Park Court) needs to be vacated in August 2025 as it will be demolished for railroad construction. Thus, the County has found a long-term lease space suitable for our needs at 712 Ellis Road.
The 712 Ellis Road facility will allow the Office of Emergency Services (OES) to continue maintenance activities for their ambulances, support vehicles, and administration vehicle fleet. In addition, General Services will use this facility to provide maintenance for County vehicles across all departments until the permanent Fleet Maintenance Facility is constructed at the Junction Road site. Currently, County departments use a variety of automotive service centers across the county. Bringing these services in-house will have many benefits including cost efficiency, improved compliance, increased reliability, optimized performance, better planning, aid in right-sizing the County Fleet and a positive environmental impact.
Alignment with Strategic Plan: The implementation of this project aligns with our strategic goal: Safe & Resilient Community for allowing us to maintain our fleet of emergency vehicles that provide critical services to our residents.
Resource Persons: Dan Nosbusch, Project Manager, Engineering & Environmental Services and Peri Manns, ASLA, Deputy Director of Engineering & Environmental Services, Jay Gibson, P.E., Director of Engineering and Environmental Services.
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA031 to re-designate and re-name the current Fleet Maintenance Facility capital project (4730DC164) - currently named Seaton Road Maintenance Facility Capital Project - to the 712 Ellis Road Maintenance Facility Capital Project, as well as authorize the County Manager to execute a contract with HH Architecture to provide architectural services for the Ellis Road Maintenance Facility Capital Project, located at 712 Ellis Road, Durham, for a fee of $546,900.00 plus reimbursables and contingency fees not to exceed the total budget of $601,590.00 (See attachment 1, Page 8). The additional budget will be used for 3rd party services required for the project and pre-construction service work to be completed by the Construction Manager at Risk.
Signature
County Manager: ____________________________