Item:
Title
Approval of Ambulance Purchase through the SAVVIK Cooperative Agreement and Budget Ordinance Amendment No. 22BCC00061 Increasing the Original Budget ($1,100,000) for Five Ambulance Purchases for the Office of Emergency Services through Appropriating $131,000 of General Fund Balance and Transferring $81,255 Across Functional Areas for a Total of $1,312,255
Body
Date of BOCC Meeting: February 14, 2022
Request for Board Action:
Agenda Text
The Board is requested to approve the purchase of 5 ambulances through the SAVVIK Cooperative Purchasing Agreement and approve Budget Ordinance Amendment No. 22BCC00061 increasing the original budget of $1,100,000 to $1,312,255 for the purchase of five ambulances through appropriating $131,000 of General Fund fund balance and the transfer of $81,255 from the Office of Emergency Services fund center to the Non-Departmental Business Area to cover the expense.
The SAVVIK Cooperative Purchasing Agreement is a competitively bid project that Eagle County Health Service District, CO initiated to purchase ambulances and transport vehicles. Braun Ambulances is an authorized provider under the SAVVIK consortium and Spartan Fire and Emergency Apparatus is an authorized dealer for Braun Ambulances. Purchasing the ambulances through the SAVVIK consortium provides Durham County the best value for the Braun Liberty Type I ambulance.
In addition, each ambulance will have a “Stealth Power” anti-idling system installed that will reduce emissions by keeping critical systems and climate control operational without the ambulance having to continuously idle when not responding to calls. The “Stealth Power” system will help the County achieve our environmental stewardship/sustainable initiatives goal significantly.
The current quote of $1,181,255 exceeds the original quote price of $1,100,000 due to increase in inflation, micro-chip shortage, and global supply chain issues from raw material. OES has identified available funds within the existing budget to cover the overage and will need to transfer the $81,255 from the OES fund center to the non-departmental fund center where the current approved funds reside.
Additionally, to meet County sustainable initiatives that will improve vehicle performance, reduce idle and engine time, and reduce CO2 emissions, the Stealth Power system will cost an additional $26,200 per ambulance or $131,000 in total cost. The addition of this system will increase the total contract cost to $1,312,255. The Board of County Commissioners is asked to approve the additional $131,000 for Stealth Power with appropriation from the General Fund.
The majority of vehicles are purchased in the Non-Departmental Business Area (Vehicle Fund Center) due to their asset status for accounting purposes. Funding sufficient for this purchase will come from three sources: 1) The original budget for FY 2021-22 had a projected cost of $1,100,000. 2) Office of Emergency Services has identified $81,255 of their existing budget that can be reallocated to offset the price increase (through this budget amendment these funds will be moved from the Public Safety Functional Area to General Government. 3) A General Fund fund balance appropriation of $131,000 to cover the addition of the Stealth Power components.
Alignment with Strategic Plan: Goal 3: Safe and Secure Community to improve outcomes for vulnerable, children, youth, and adults. Goal 4.1B Environmental Stewardship & Community Prosperity - Air and Land Quality.
Resource Persons: Jim Groves, OES Director, Mark Lockhart, Chief Paramedic, Emergency Medical Services, and David Ades, Assistant Director, Budget and Management Services.
County Manager’s Recommendation: The Interim County Manager recommends that the Board of County Commissioners approve the purchase of five ambulances with the Stealth Power system and authorize the Interim County Manager to sign and execute the agreements of that purchasing process and approve Budget Ordinance Amendment No. 22BCC00061 increasing the original budget of $1,100,000 to $1,312,255 for the purchase of five ambulances through appropriating $131,000 of General Fund fund balance and the transfer of $81,255 from the Office of Emergency Services fund center to the Non-Departmental Business Area to cover the expense.
Signature
County Manager: ____________________________