Item:
Title
Execution of the Contract Amendment with CBRE/Heery, for Additional Services for the Moving Consulting and GovDeals Process Services for the Administrative Building II , 7th floor Upfit Renovation (former Judicial Building) Project No.: DC073
Body
Date of BOCC Meeting: August 12, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to amend the contract with CBRE/Heery to include additional moving and GovDeals surplus process services for the 7th floor Upfit Renovation project located in the Administrative Building II (former Judicial Building) located at 201 E. Main St. in the amount of $27,345, thus increasing the overall total compensation for move planning, coordination, GovDeals and implementation services not to exceed $83,595.00. (Funding for this amendment is available in the Capital Project account. The previous contract amount with CBRE/Heery is $56,250.00. (See Attachment 1, Pages 1-3).
On January 8, 2018, the BOCC awarded the Move consulting Services contract to CBRE/Heery for the Administration Building ll Renovation. (former Judicial Building) located at 201 E. Main St. in the amount not to exceed $56,250.00. That contract involved relocation services for departments located on the Lower Level through 6th floors, including Register of Deeds, Tax Administration, Engineering and Environmental Services, Soil and Water, NC Forest Service, EMS Administration, NC Department of Juvenile Justice and Delinquency Prevention and General Services Security into the newly renovated space from various facilities throughout the County.
In the amendment the consultant will plan and execute the successful relocation of the Durham County Finance department to the newly renovated 7th floor of the Admin ll Building. The move should be accomplished with a minimum loss of productive time for each agency. The consultants scope of work is to include but is not limited to the following: initial project mobilization, site building surveys, data collection, inventory of all items to be moved and stored as surplus properties, development of a detailed relocation plan and move schedule (timeline), move implementation services to include scope of work for moving services, pre-move meetings & workshops, plus GovDeals process activities including tagging, markings, coding, numbering, and other related tasks; coordination of the actual move schedule for each agency with movers, County staff, project architect and contractors; post-move management (punch-list warranty issues, etc.) and other related services.
In review of the M/WBE participation for this project, CBRE/Heery is not a certified M/WBE company and is capable of performing the associated services utilizing its own workforce. However, CBRE/Heery understands Durham County’s established M/WBE goals and has committed to utilizing M/WBE firms for assistance on this project if the opportunity prevails (See Attachment 2, Page 1). Funding for this service is available in the Durham County Administrative Building II Renovation (Judicial Building Renovation) account.
It is recommended that the County proceed with all work described in the proposal dated July 10, 2019 in an amount up to $27,345.00.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment. Improvements to this facility also addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Peri Manns, ASLA, Deputy Director of Engineering and Environmental Services, Brenda Hayes-Bright, Assoc AIA, CDT, Project Manager, Engineering Department; Sara Gilbert, LEED AP, Executive Associate, CBRE/Heery
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to amend the Move services contract with CBRE/Heery, to include the additional move planning, coordination, GovDeals process and implementation services for the Relocation of the Durham County Finance department to the 7th floor of the Admin ll Building in the amount of $27,345.00, thus increasing the overall total compensation for services not to exceed $83,595.00.
Signature
County Manager: ____________________________