Item:
Title
Approval to Enter into a Contract with Elections Systems and Software for Hardware, Firmware, Maintenance and Support of Voting Equipment in the Amount of $76,726.80.
Body
Date of BOCC Meeting: June 9, 2025
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve the Durham County Board of Elections’ request to enter into a contract with Elections Systems and Software for hardware, firmware, maintenance and support fees for the current voting equipment inventory in the amount of $76,726.80. The contract expansion will be funded with the FY 2025-26 operational funds, contingent upon the Board of County Commissioners' approval of the county budget for FY 2025-26.
This request is consistent with the requirement of, N.C. General Statute §163-165.9(b)(2), which states, “The County Board of Elections shall annually maintain software license and maintenance agreements necessary to maintain the warranty of its voting systems.” Outside of the statutory guidelines, the continued maintenance and support of voting equipment and software will also help to ensure fair and accurate elections in Durham County.
Alignment with Strategic Plan: The approval of this contract will ensure that the Durham County Board of Elections is incompliance with N.C. General Statute §163-165.9(b)(2), which states; “The County Board of Elections shall annually maintain software license and maintenance agreements necessary to maintain the warranty of its voting systems.” This type of service is consistent for the Board of Elections and does not require an exception to Board policy. This request is also consistent with the county’s strategic plan.
Resource Persons: Derek Bowens, Director of Board of Elections.
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to approve Durham County Board of Elections’ request to enter into a contract with Elections Systems and Software for hardware, firmware, maintenance and support fees for the current voting equipment inventory in the amount of $76,726.80. The contract expansion will be funded with the FY 2025-26 operational funds, contingent upon the Board of County Commissioners' approval of the county budget for FY 2025-26.
Signature
County Manager: ____________________________