Item:
Title
Approval of the Purchase of Goods contract with Various Vendors for the Workstations, Private Office, Conference, miscellaneous furnishings and Equipment from the Omnia/GSA and/or NC State Contracts Buying Programs for the Board of Elections Renovation Project No.: (4730DC155) with a total budget amount of $609,817.11.
Body
Date of BOCC Meeting: May 13, 2024
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into contracts with Carolina Business Interiors (CBI), Progressive Business solutions, Storr and Gregory Poole for the purchase of furniture and equipment for the Board of Elections renovation project located on at 3825 S Roxboro St, Durham NC Street, Durham, NC in the amount of $554,379.19 plus owners contingency at $ 55,437.92 and to execute any other related contracts, if necessary, not to exceed the budget of $609,817.11. (See attachment 1, Pages 1-46)
1) Carolina Business and Interiors: $153,191.29 (Office furnishings, conference room
chairs, and seating)
2) Progressive Business Solutions: $142,551.99 (Benches, Seating and misc. Tables)
3) Storr Office Environments: $196,793.10 (Meeting & Conference room tables, etc)
$17,190.43 ( recycling cans and display units)
4) Gregory Poole $44,877.55 (Electric Forklift)
Furniture & Equipment Subtotal: $554,379.19
Contingencies@10%: $55,437.92
Total: $609,817.11
It was noted during the November 13, 2023, approval of the Contract with Samet/WC Construction for the Board of Elections S Roxboro Street renovation construction, that subsequent furniture contracts will be brought to the BOCC for approval including individual office furnishings, conference tables, seating, workstations and etc. at a later date. The private office, conference, seating and other furnishings for the BOE Renovation, for purchase through the Omnia Buying Program, NC State Contracts, GSA and/or other buying programs. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This provides Durham County the deepest discount possible for purchases under this The Engineering Department has reviewed the recommendations with RND and the Purchasing Department and recommends that the County proceed with the procurement of the items referenced in the attached proposals. In review of the MWBE Compliance for CM@R BOE Renovations Furniture, Progressive
Business Solutions is a MWBE Certified Black American business utilizing 29% MWBE
participation on this project. (See Attachment 2, Page 1).
Durham County BOE anticipates occupancy in the Fall of 2024. Funding for these contracts is available in the Board of Elections S Roxboro Street Capital project account.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship -The relocation of various locations into this facility addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Brenda Hayes-Bright, Assoc. AIA, CDT, MPM, Project Manager; Peri Manns, ASLA, Deputy Director or Engineering & Environmental Services; Jay Gibson, P.E., Director of Engineering & Environmental Services; Keith Lane, Director of Budget and Management Services; Charles Nicholson, AIA, RND Architects.
County Manager’s Recommendation: The County Manager Recommends that the Board Authorize the execution of Purchase of goods contracts with Carolina Business Interior CBI) Progressive Business solutions, Storr and Gregory Poole for the purchase of furniture and equipment for the Board of Elections renovation project located on at 3825 S Roxboro St, Durham NC Street, Durham, NC in the amount of $554,379.19 plus owners contingency in the amount of $55,437.92 and to execute any other related contracts, if necessary, not to exceed the budget of $609,817.11.
Signature
County Manager: ____________________________