Item:
Title
Award of the Collection and Distribution System Emergency and Scheduled Repair Services for the Utilities Division (RFP 26-036R) contract to Carolina Civilworks Inc. and Axis Utility Inc.
Body
Date of BOCC Meeting: August 10, 2026
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into a service contract with Carolina Civilworks Inc. in the amount of $500,000 and Axis Utility, Inc. in the amount of $145,000 (RFP 26-036R) to provide emergency and scheduled repairs for the collection and distribution system and also authorize renewal of the contracts yearly for up to four additional one-year periods in accordance with the terms and conditions of the original contract and subject to budget availability.
Background/Justification
Durham County owns and operates 13 sanitary sewer pump stations and 115 miles of sanitary sewer. To maintain compliance with Collection System Permit #WQCS00038, it’s imperative to maintain the system in a continual state of readiness but also be prepared for an emergency.
Based on the two responses Durham County received regarding RFP 26-036R, Carolina Civilworks Inc. and Axis Utility Inc. were both determined to be qualified contractors. Carolina Civilworks Inc. and Axis Utility Inc. have provided the services requested for Durham County with outstanding results.
Durham County issued a Request for Proposal (RFP 26-036R) on June 8, 2026. RFP 26-036R was advertised in local newspapers and on the Durham County website. Two proposals were received on July 9, 2026. The proposal bid tabulation and evaluation summary are attached.
Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Goal: “Sustainable Infrastructure & Environment,” as these contracts will ensure all emergency and scheduled repairs to the collection system are completed in a timely manner to prevent harm to the environment, prevent public health concerns, and to maintain compliance with Collection System Permit #WQCS00038.
Resource Persons: Jay Gibson PE, Director of E&ES; Stephanie Brixey, Deputy Director of E&ES; and Vine Chirchella PE, Sr. Utility Development Services Manager
County Manager’s Recommendation: The County Manager recommends the Board authorize the County Manager to enter into a service contract with Carolina Civilworks Inc. in the amount of $500,000 and Axis Utility, Inc. in the amount of $145,000 (RFP 26-036R) to provide emergency and scheduled repairs for the collection and distribution system and also authorize renewal of the contracts yearly for up to four additional one-year periods in accordance with the terms and conditions of the original contract and subject to budget availability.
Signature
County Manager: ____________________________