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File #:
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24-0404
Version:
1
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Name:
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Type:
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Action Item
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Status:
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Consent Agenda
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On agenda:
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7/8/2024
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Final action:
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Title:
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Approval of Capital Project Amendment No.25CPA00005 Reducing Multiple Completed Durham Public School Capital Project Budgets to $0, Closing Completed Capital Projects, and Increasing Funding for the Northern High School Replacement Capital Project (SH239) by $384,685.13 and the 20 LOBS Safety Project (SH279) by $33,130.23
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Item:
Title
Approval of Capital Project Amendment No.25CPA00005 Reducing Multiple Completed Durham Public School Capital Project Budgets to $0, Closing Completed Capital Projects, and Increasing Funding for the Northern High School Replacement Capital Project (SH239) by $384,685.13 and the 20 LOBS Safety Project (SH279) by $33,130.23
Body
Date of BOCC Meeting: July 8, 2024
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA00005 reducing multiple completed Durham Public Schools capital project budgets to $0 and closing them, as well as increasing the Northern High School Replacement Capital Project (5910SH239) budget by $384,685.13 and the 20 LOBS Safety Project (5910SH279) budget by $33,130.23.
DPS expects to close out the new Northern project before the beginning of the 2024-25 school year. The re-allocation of funds from the completed projects listed below will be added to the Northern High School Project. The funding will allow close out for all vendors and the completion of this project
This is an annual process where the Budget Office reviews with relevant departments projects that are at or near completion. As part of annual project support it is important to officially close projects that have been defined as completed. If any unspent funds remain in those “finished” projects, agencies may request that those unspent funds move to other projects that may need additional funding. This annual process allows for the most efficient use of funds, particularly for Durham Public Schools, by allowing unspent funds to be moved to projects that need funding.
The following list of projects are ready to be closed. All funds for these projects were entirely transferred (through previous Board action) to other projects as prioritization was considered:
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Project Name and Number |
Final Budget |
Project Status |
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Multiple Schools - Repair or Replace Cam (5910SH301) |
$0 |
Closing |
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Merrick-Moore ES-Replace Kitchen Ceiling (5910SH304) |
$0 |
Closing |
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George Watts & Hold ES-Replace Flooring (5910SH308) |
$0 |
Closing |
The following DPS projects have been completed, their PAYGO funding can be reduced to $0, and the projects can be closed. The remaining funds are being reallocated as seen in the bottom table.
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Project Name and Number |
Current Budget |
Increase / Decrease |
Updated Budget |
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Misc Capital Improvements (5910SH280) |
$763,734.54 |
$(25,278.83) |
$738,455.71 |
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HVAC Projects (5910SH281) |
$1,846,289.41 |
$(7,851.40) |
$1,838,438.01 |
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TOTAL |
$2,610,023.95 |
$(33,130.23) |
$2,576,893.72 |
The following DPS projects have been completed, their 2016 GO Bond funding can be reduced to $0, and the projects can be closed. The remaining funds are being reallocated as seen in the bottom table.
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Project Name and Number |
Current Budget |
Increase / Decrease |
Updated Budget |
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16 Go Durham School Of The Arts Renovation (5910SH246) |
$2,493,982.81 |
$(11,598.87) |
$2,482,383.94 |
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16 Go Existing Northern High School (5910SH249) |
$310,661.46 |
$(59,379.22) |
$251,282.24 |
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16 Go Construction Services (5910SH273) |
$966,104.60 |
$(4,229.72) |
$961,874.88 |
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16 Go - Structual Analysis - Various (5910SH285) |
$1,083,260.80 |
$(241,178.22) |
$842,082.58 |
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16 Go - Dsa Boiler Replacement (5910SH286) |
$565,281.00 |
$(0.13) |
$565,280.87 |
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16 Go - Brogden Boiler Replacement (5910SH287) |
$479,060.00 |
$(3,895.03) |
$475,164.97 |
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16 Go Bond-Districtwide Asphalt Repairs (5910SH311) |
$56,400.00 |
$(20,525.00) |
$35,875.00 |
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16 Go Bond-Districtwide Classroom Furniture (5910SH312) |
$402,730.89 |
$(8,625.33) |
$394,105.56 |
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16 Go Bond-Districtwide Playground Replacement (5910SH313) |
$162,680.05 |
$(27.00) |
$162,653.05 |
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16 Go Bond Energy And Sustainability Pro (5910SH314) |
$1,800,000.00 |
$(32,051.09) |
$1,767,948.91 |
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Jordan High Replacement Project - 2016 GOBonds (5910SH290) |
$443,413.76 |
$(3,175.52) |
$440,238.24 |
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TOTAL |
$8,763,575.37 |
$(384,685.13) |
$8,378,890.24 |
The following two DPS capital project budgets will be increased utilizing reallocated funds as noted above:
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Project Name and Number |
Current Budget |
Increase / Decrease |
Updated Budget |
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16 GO Northern High School Replacement (5910SH239) |
$102,368,298.58 |
$384,685.13 |
$102,752,983.71 |
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2O LOBS Safety Project (5910SH279) |
$3,889,976.00 |
$33,130.23 |
$3,923,106.23 |
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TOTAL |
$106,258,274.58 |
$417,815.36 |
$106,676,089.99 |
Alignment with Strategic Plan: This capital project amendment aligns with Goal 1-Community and Family Prosperity and Enrichment, though providing access to educational, vocational, economic and cultural opportunities and by providing support for educational opportunities that ensure high academic achievement.
Resource Persons: Fredrick A. Davis, II, Durham Public Schools Senior Executive Director of Building Services; S. Keith Lane, Durham County Director of Budget and Management Services
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA00005 reducing multiple completed Durham Public Schools capital project budgets to $0 and closing them, as well as increasing the Northern High School Replacement Capital Project (5910SH239) budget by $384,685.13 and the 20 LOBS Safety Project (5910SH279) budget by $33,130.23
Signature
County Manager: ____________________________
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