Item:
Title
Approval to Amend a Contract with Capital Marketing Solutions, LLC dba Alphagraphics of Downtown Raleigh for Ballot Printing Services in the amount of $60,000, for a new total of $182,315.13.
Body
Date of BOCC Meeting: September 9, 2024
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve the Durham County Board of Elections request to amend a contract with Capital Marketing Solutions, LLC dba Alphagraphics of Downtown Raleigh to print ballots for the November 5, 2024, Statewide General Election using FY 2024-2025 operating funding. This service contract will cover 09/01/2024 - 06/30/2025. It is required, under Article 14A of Chapter 163 of the General Statues and the NC Administrative Code, that counties purchase ballots equal to 100% of registered voters within their jurisdiction. Alphagraphics, which is a company owned by PrintElect, is a certified ballot printer in North Carolina. In accordance with NCGS 163-165.9(b)(1), county boards of elections are only permitted to purchase ballots from state approved vendors.
The current contract amount will increase from $122,315.13, to $182,315.13 per the proposed contract amendment.
The Durham County Board of Elections also requests the Board to extend authorization of future contract amendments to the Manager.
Alignment with Strategic Plan: This item aligns with the Durham County Strategic Goal: Regional Leadership. Acquiring this service will support efforts which ensure that registered voters in Durham County have access to ballots and other election related material printed by the vendor.
Resource Persons: Derek Bowens, Elections Director
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to approve the Board of Elections contract amendment with Capital Marketing Solutions, LLC dba Alphagraphics of Downtown Raleigh, for ballot printing services in the amount of $60,000 for a new total of $182,315.13. The Durham County Board of Elections also request the Board to extend authorization of future contract amendments to the County Manager.
Signature
County Manager: ____________________________