Item:
Title
Approval of Capital Project Amendment No.25CPA034 And Budget Ordinance Amendment No.25BCC078 Appropriating $5,389,000 of Debt Service Fund Fund Balance to the PAYGO Fund to Support Three New County IT Hardware & Software Capital Projects: 25 IT Hardware Replacement (4200DC144), 25 Audio-Visual Technologies (4200DC145); and 25 Telecommunications (4200DC146)
Body
Date of BOCC Meeting: March 24, 2025
Request for Board Action:
Agenda Text
The Board is requested to approve Capital Project Amendment No.25CPA034 and Budget Ordinance Amendment No.25BCC078 appropriating $5,389,000 of Debt Service Fund Fund Balance to the PAYGO Fund to support three new County IT-related Capital Projects: 25 IT Hardware Replacement (4200DC144), 25 Audio-Visual Technologies (4200DC145), and 25 Telecommunications (4200DC146). The projects will replace and maintain key components of Durham County technology infrastructure, upgrade and extend Hardware lifecycle and improve long term functionality of existing equipment and systems.
|
Project |
Current Budget |
Increase/ Decrease |
Revised Budget |
|
25 IT Hardware Replacement (4200DC144) |
$0.00 |
$3,852,000.00 |
$3,852,000.00 |
|
25 Audio-Visual Technologies (4200DC145) |
$0.00 |
$1,323,000.00 |
$1,323,000.00 |
|
25 Telecommunications (4200DC146) |
$0.00 |
$214,000.00 |
$214,000.00 |
|
TOTAL |
$0.00 |
$5,389,000.00 |
$5,389,000.00 |
Durham County's infrastructure has grown to encompass over $15 million in assets, including servers, systems, appliances, switches, routers, data backup solutions, and other hardware. This also covers more than 2,000 client systems, telecommunications networks, telephones, audio-visual equipment, mobile devices, scanners, printers, and testing tools. The inventory, along with legacy equipment, is continuously updated as new projects introduce additional devices or outdated equipment reaches the end of its lifecycle. This technological expansion aligns with the development of new county buildings, site expansions, and the increasing demand for audio-visual and other technologies essential for supporting departmental operations and growth. To ensure operational efficiency and reduce repair costs, technology is managed through a structured process that enables DCO to oversee the acquisition, maintenance, and replacement of equipment, optimizing functionality and productivity based on its role and business requirements.
The DCO Technology Life Cycle Replacement (LCR) strategy considers key factors such as growth projections and security risks to maintain a resilient and adaptable technology infrastructure that meets the evolving needs of County departments while mitigating technology-related security threats. DCO follows a standardized replacement cycle:
• Desktops and laptops: every four years
• Servers, storage, and appliances: every four to seven years
• Network and telecommunications equipment (including core and edge network switches): every four to seven years
• Audio-visual systems and displays: every four to seven years
This structured approach ensures Durham County's technology remains efficient, enhances employee productivity, and reduces costs associated with repairs and operational disruptions caused by outdated or underperforming equipment. Additionally, it ensures that technology assets remain adaptable to emerging business and operational requirements.
Alignment with Strategic Plan: This item aligns with Durham County Strategic Goal: High Performing Organization.
Resource Persons: Greg Marrow, CIO; Tamara Minor, Senior IT Business Specialist
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No.25CPA034 and Budget Ordinance Amendment No.25BCC078 appropriating $5,389,000 of Debt Service Fund Fund Balance to the PAYGO Fund to support three new County IT-related Capital Projects: 25 IT Hardware Replacement (4200DC144), 25 Audio-Visual Technologies (4200DC145), and 25 Telecommunications (4200DC146). The projects will replace and maintain key components of Durham County technology infrastructure, upgrade and extend Hardware lifecycle and improve long term functionality of existing equipment and systems.
Signature
County Manager: ____________________________