Item:
Title
Approval of Purchase of Goods contracts with Storr Office Environments and Interior Elements for library, administrative office, and miscellaneous furnishings from the NC State Contract Buying Program (420A-Furniture) for S.L. Warren Library in a total amount not to exceed $359,467.29
Body
Date of BOCC Meeting: April 8, 2024
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into contracts with the following furniture suppliers for the purchase of furniture, fixtures, and equipment (FF&E) related to the interior renovation of Stanford L. Warren Library located at 1201 Fayetteville Street, Durham, NC in the amount of $342,349.80 plus 5% owner’s contingency at $17,117.49 and to execute any other related contracts, if necessary, not to exceed the budget of $359,467.29. (See attached vendor quotes)
1. Storr Office Environments: $156,341.28 (shelving, bookcases, specialty seating, etc.)
2. Interior Elements: $186,008.52 (task seating, tables, office workstations, etc.)
Furniture Subtotal: $342,349.80
Contingencies@5%: $ 17,117.49
Total: $359,467.29
G.S. 143-129(e) allows local governments to be exempted from competitive bidding requirements in lieu of purchasing furnishings/equipment through group purchasing programs. This provides Durham County with the deepest discount possible for purchases under the respective purchasing programs. Purchases under this request will be made in accordance with the NC Department of Administration (DOA) Statewide Term Contract 420A-Furniture (see 420A attachment).
Many of the new furnishings have extensive lead times due to upholstering and fabrication which requires us to bring these contracts for approval in a timely manner to meet the anticipated occupancy schedule for the project. Interior renovations of S.L. Warren Library are currently underway and are scheduled for substantial completion in August 2024, with anticipated occupancy by staff the following month. This will require all furniture installations to be in place prior to occupancy by staff. The Library and Engineering Departments have collaborated with RND Architects and agree with their recommendation that the County proceed with the procurement of the items referenced in the attached proposals.
Funding for these purchases is available in the SL Warren Library Envelope and Interior Upgrades project account.
Alignment with Strategic Plan: This request aligns with the County’s Strategic Goal 4: Environmental Stewardship & Community Prosperity, and Goal 5: Accountable, Efficient, and Visionary Government.
Resource Persons: Joel T. Jones, Project Manager; James Faress, Senior Project Manager; Peri D. Manns, Deputy Director of Engineering & Environmental Services
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to enter into contracts with Storr Office Environments and Interior Elements for the purchase of furniture, fixtures, and equipment (FF&E) related to the interior renovation of Stanford L. Warren Library in the amount of $342,349.80 plus 5% owner’s contingency at $17,117.49 and to execute any other related contracts, if necessary, not to exceed the budget of $359,467.29.
Signature
County Manager: ____________________________