Item:
Title
Approval to Enter into a Contract with SHI International in the Amount of $106,869.91 to Renew Smarsh Text Archiving Licenses.
Body
Date of BOCC Meeting: June 10,2024
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into a contract with SHI International in the amount of $106,869.91 to renew the County’s text archiving licenses using current FY 2023-2024 IS&T operations funding. This software allows the County to continue the archival of text messages to and from County phones.
Smarsh enables Durham County to embrace innovation while managing risk associated with business communications. This data governance solution gives IS&T modernized capability that ensures proactive adherence to the digital records policies and guidelines of the State Archives of North Carolina.
Alignment with Strategic Plan: Efficient and effective operations of business applications supporting citizens across our County departments align with Goal 5 (Accountable, Efficient and Visionary Government) of the Strategic Plan
Resource Persons: Greg Marrow, Chief Information Officer; Tamara Minor, Senior IT Business Specialist
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to enter into a contract with SHI International in the amount of $106,869.91 to renew the Smarsh text archiving licenses using IS&T current FY 2023-2024 operations funding. The County Manager also recommends the Board allow the County Manager to sign off on subsequent renewals, extensions, or amendments associated with this contract as necessary to continue services as required.
Signature
County Manager: ____________________________