Item:
Title
The Board is Requested to Approve the 2026 County Register of Deeds Records Retention and Disposition Schedule
Body
Date of BOCC Meeting: June 22, 2026
Request for Board Action:
Agenda Text
The Board is requested to approve the 2026 County Register of Deeds Records Retention and Disposition Schedule. The Records Retention and Disposition Schedule are issued by the North Carolina Department of Natural & Cultural Resources (DNCR) and was approved by that agency on April 13, 2026.
This record provides guidance on the retention and the disposition of records in the Register of Deeds office according to N.C General Statute 121-5(b) and 132-3, states you may destroy public records only with the consent of DNCR. The State Archives of North Carolina is the division of DNCR charged with the administration of a records management program. This schedule is the primary way the State Archives of North Carolina gives its consent to destroy public records. Without approving this schedule, the Register of Deeds office is obligated to obtain the State Archives of North Carolina’s permission to destroy records no matter how insignificant.
Alignment with Strategic Plan: Responsible and accurate records stewardship is consistent with each of the County’s strategic goals, however, may most closely be linked with Goal 5, Accountable, Efficient and Visionary Government.
Resource Persons: Sharon A. Davis, Register of Deeds
County Manager’s Recommendation: The County Manager recommends that the Board approve the 2026 County Register of Deeds Records Retention and Disposition Schedule and execute the attached copy to be returned to the Department of Natural and Cultural Resources.
Signature
County Manager: ____________________________