Item:
Title
Authorize the County Manager to approve an Amendment to Boiler Masters Contract, FR 26-045, in the amount of $234,000 for the Immediate Replacement of the Southwest Library's HVAC Chiller Utilizing Funds from General Services Operating Budget and CIP Program.
Body
Date of BOCC Meeting: March 9, 2026
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve an amendment to Boiler Masters contract, Funds Reservation 26-045, in the amount of $234,000 for the immediate replacement of the Southwest Library's HVAC chiller. General Services will utilize funds from both their operating budget (4190420000-5200160100) and CIP program (4190420030076402) to pay for the replacement.
The chiller was in the process of being repaired, when overnight on Monday February 23rd some of the internal components suffered a freeze exposure and were damaged beyond repair. The unit is 17 years old, with a life expectancy between 15-20 years. At this stage it is more beneficial to replace the whole unit rather than replace the internal components, on a piece of equipment that is at its useful expectancy.
Boiler Masters is currently contracted to replace similar units at Durham County's North and East Libraries, through Request for Proposal 25-026. As such, General Services reached out to them to get a cost estimate for replacement of the Southwest Library unit. Boiler Masters provided the quote on February 25th and notified us that they had one unit readily available. They put a hold on the unit for Durham County and let us know if we did not move forward, it would be a 15-week lead time before another unit would be available.
General Services informed Deputy County Manager Jones and County Manager Hager on February 26th of the situation and circumstances. General Services informed Boiler Masters on February 27th to move forward with the procurement of the available chiller, in order to avoid a 15-week delay and f...
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