Item:
Title
Enterprise Resource Planning Update (30 minutes)
Body
Date of BOCC Meeting: March 9, 2026
Request for Board Action:
Agenda Text
The Board is requested to receive an update on the Enterprise Resource Planning (ERP) initiative. Staff will provide a summary of recent activities and present recommendations for next steps. Durham County Government's current ERP system, implemented in 2005, supports core organizational functions including human capital management, financial management, and budgeting. Technical support for the existing SAP platform will end in 2027, after which continued support will require additional costs. Additionally, dual systems will need to operate concurrently during the ERP implementation period.
In 2025, the County issued a competitive Request for Proposals (RFP) for a new ERP solution. Nine responses were received, representing multiple resellers and deployment options (e.g., SAP Public Cloud and Private Cloud). Six vendors advanced through the initial evaluation phase, and three finalists were invited to participate in comprehensive, on-site demonstrations lasting three to four days each. Final evaluations incorporated written RFP scoring, demonstration validation, and reference checks with peer jurisdictions.
Based on the full evaluation, the staff recommends selecting Oracle as the County's new ERP platform, with DLT Solutions LLC serving as the reseller. The platform cost $5,189,321. Staff will present this recommendation to the Board, with a contract expected to be brought forward for BOCC review and approval during the April 2026 meeting. Next steps will include issuing a competitive RFP to select an implementation partner. The RFP will be issued in March 2026, with a goal to select the implementation partner by July 2026. The phased implementation will occur over approximately 36-48 months and is budgeted in the county's CIP.
Alignment with Strategic Plan: This project aligns with the Financial Stewardship goal...
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