Item:
Title
Approval to Enter into Contracts for Purchase of Books and Cataloging/Processing Services for a total not to exceed $760,000.00
Body
Date of BOCC Meeting: June 9, 2025
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into two contracts with Baker & Taylor, Inc. and Ingram Library Services, LLC for the purchase of books and cataloging and processing services as specified in RFP #25-031 for a total not to exceed $760,000.00 between both contracts. In addition, the Board is requested to provide approval for the Manager to execute any other related contracts such as amendments and/or change orders, if necessary, in an amount not to exceed $930,000 in any year of either contract. The term of the original contracts is from July 1, 2025 through June 30, 2026, with the option to renew for five (5) successive one (1) year periods. The funds for this contract will come from the Library's existing FY26 budget.
Library and Purchasing staff developed the specifications for RFP #25-031 for the primary vendor to deliver books and to provide cataloging/processing services on an as-needed basis. The RFP was advertised on February 19, 2025. A total of two (2) responses were received and evaluated, one from Baker & Taylor, LLC and one from Ingram Library Services, LLC. The specifications allow the County the right to award to multiple contractors deemed to be fully qualified on the basis of the evaluation factors included in the Request for Proposals. Both vendors provide comparable services at comparable prices, factoring in projected discounts on materials. Given this relative parity, Library staff propose that the contract for the provision of books and cataloging/processing services be divided between the two proposers. This will allow Library staff to submit orders to whichever vendor will fill a given order in the shortest timeframe possible, thus allowing for greater flexibility for Library sta...
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