Item:
Title
The Library Requests to Approve an Amendment to the Existing Contract for Books, Cataloging, and Processing Services with Baker & Taylor
Body
Date Of BOCC Meeting: June 25, 2018
Request For Board Action:
Agenda Text
The Board is requested to approve an amendment to the existing contract for Books and Cataloging and Processing Services with Baker & Taylor Inc. for an expenditure not to exceed $1,019,183 by June 30, 2019.
The expenditures for this contract amendment will include $143,870 for the second year of purchasing for the Opening Day Collection of the Main Library, as well as $34,802 for the purchase of a replacement collection for the Bragtown Library. There was extensive damage to the building and collection at Bragtown after a water pipe burst. No additional funding is requested.
The existing contract, approved by the Board on November 13, 2017, added the first year of an Opening Day Collection for the Main Library to the existing contract for Books and Cataloging and Processing Services with Baker & Taylor Inc.
On May 12, 2014, Baker & Taylor Inc was awarded the contract to serve as the primary vendor for the Library's purchase of books and cataloging and processing services as specified in Request for Proposal (RFP) #14-017. The specifications of RFP #14-017 included the provision of Opening Day Collection services on an as needed basis.
The initial term of the contract was from July 1, 2014 through June 30, 2015, with the option to renew for five (5) successive one (1) year periods. The Library has renewed this contract for three fiscal years based on the satisfactory performance of the vendor.
Alignment With Strategic Plan: This request aligns with the Strategic Plan Goal 5 Accountable, Efficient and Visionary Government in seeking the best combination of services, cost and discount for the provision of library materials.
Resource Persons: Tammy Baggett, Library Director; Katherine Makens, Resources and Finance Offic...
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