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Capital Project Amendment No. 19CPA000002 - Transfer the remaining balance of the Major Laserfiche Upgrade Capital Project to Create a new Audio-Visual/Systems Life Cycle Replacement Project and Close the Major Laserfiche Upgrade Project (4200DC102)
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DATE OF BOCC MEETING: August 6, 2018
REQUEST FOR BOARD ACTION:
Agenda Text
The Board is requested to authorize the transfer of the remaining balance in the Major Laserfiche Upgrade Capital Project (4200DC102) of $293,231.62 to create a new Audio-Visual/Technology Life Cycle Replacement Project for life cycle replacement and technology updates of County audio-visual equipment and systems.
Implementation of the Laserfiche application, document management system, is complete and the ongoing version and functional upgrades are now included in the annual operating costs. These capital funds are no longer required for the Laserfiche project.
Starting in 2011, the two phases of the Health and Human Services building opened and in 2013, the new Courthouse opened with nearly $575,000 in audio-visual equipment and systems. Since their original implementations, this equipment has aged and requires life cycle replacement to continue to reliably serve the needs of the business departments and the public.
Audio-Visual equipment / systems will be scheduled for life cycle replacement every four (4) to seven (7) years based on the expected life and reliability for continued use.
Alignment With Strategic Plan: This request aligns with the Strategic Plan Goal 5 - (Accountable, Efficient and Visionary Government) - by providing for the life-cycle replacement of audio-visual equipment as it ages out of useful, reliable use; replacement will ensure the continued value of the conference rooms and meeting spaces to meet business requirements and upgrade to current technologies.
Resource Persons: Claudia Hager, General Manager and Greg Marrow, Chief Information Officer.
County Manager’s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No. 19CPA000002 transferring the remaining balance of the Major Laserfiche Upgrade Capital Project (4200DC102) of $293,231.62 to create a new Audio-Visual/Technology Life Cycle Replacement Project for life cycle replacement and technology updates of County audio-visual equipment and systems.
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County Manager: ____________________________