Item:
Title
Approval of Amendment to CCSA Pre-K Expansion Management Contract
Body
Date Of BOCC Meeting: September 24, 2018
Request For Board Action:
Agenda Text
The Board is requested to approve the attached amendment to the Pre-K expansion management contract between Durham County and Child Care Services Association, Inc. (CCSA) and authorize the County Manager to execute it.
Durham County government executed a contract with CCSA in July 2018 to manage the expansion of access to high quality "Durham Pre-K" in Durham. They are several months into that work. Since that time there have been numerous discussions regarding how providers who opt into this program are to be paid. Since CCSA now acts as the County's agent with Pre-K, and since they already have accountability and payments systems in place with most Pre-K providers in Durham, it was the unanimous decision of CCSA, County Finance, the County Manager's Office, and the County Attorney's Office that this process would work best with CCSA at the helm. They can most accurately and efficiently determine which providers are due which monthly amounts based on services provided, and their procedures for doing this are documented in a new Attachment 9 to the original contract. County Finance and CCSA have agreed upon a monthly process for CCSA to certify the amount needed and for that amount to be transferred to them in time for them to process payments to providers. For both the original contract and the contract amendment, Durham County retains the right to audit and inspect any financial records pertaining to County-financed Pre-K.
The amount to be added to CCSA's contract for the purpose of provider payments is already budgeted. The contract amendment will contain be not-to-exceed amounts (in the current and following fiscal years) matching the maximum, budgeted amount for provider payments. We still anticipate actual expenditures will be lower, and again, monthly transfers to CCSA will be based o...
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