Item:
Title
Approval of the Purchase of Goods contract(s) with various vendors for the Private Office, Conference and miscellaneous furnishings from the U.S. Communities/GSA and/or NC State Contracts Buying Programs for the 7th floor Upfit of the Durham County Administrative II Building Renovation (former Judicial Building) Project No.: 4730DC073
Underlined
Body
Date of BOCC Meeting: March 11, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into contracts with the following furniture suppliers for the purchase of furniture for the 7th Floor Upfit of the Durham County Administrative Building II located at 201 East Main Street Durham, NC in the amount of $478,050.57 plus owners contingency at $23,902.53 and to execute any other related contracts, if necessary, not to exceed the budget of $501,953.09. (See attachment 1, Pages 1- 58)
1) Carolina Business and Interiors: $270,302.04 (Private Offices, guest chairs)
2) Corporate Interior and Sales, Inc.: $39,572.75 (Task Seating)
3) Price Modern Carolinas: $10,003.52 (Ancillary - wastebaskets, containers,
side chairs and etc.)
4) Alfred Williams: $150,020.88 (File/Storage and etc.)
5) Edge Office: $8,151.38 (Conference Tables)
Furniture Subtotal: $478,050.57
Contingencies@5%: $23,902.53
Total: $501,953.09
It was noted during the December 10, 2018 approval of the Capital Project Amendment with Whiting Turner Contracting Company/Holt Brothers, Inc. for the 7th Floor Upfit that subsequent contracts will be brought to the BOCC for approval including individual office furnishings, conference tables and seating, storage components and etc. at a later date. The private office, conference, seating and other furnishings for the 7th floor Upfit were selected, from previous vendors for floors 1-6 to adhere to the existing design, for purchase through the U.S. Communities Buying Program, NC State Contracts, GSA and/or other buying programs. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This provides Durham County the deepest discount possible for purchases under this program (See attachment 2, pages 1-3). The Engineering Department has reviewed the recommendations with O’Brien/Atkins and Associates, P.A. and the Purchasing Department and recommends that the County proceed with the procurement of the items referenced in the attached proposals. For M/WBE participation information (See Attachment 3, Page 1).
Many of the new furnishings have extensive lead times due to upholstering and fabrication which requires us to bring these contracts for approval timely in order to meet the anticipated occupancy schedule for the project. The construction of the 7th floor upfit is currently underway is scheduled for substantial completion in late summer 2019. Durham County anticipates occupancy in the Fall of 2019. This will require the remaining furniture installations to be in place prior to occupancy by staff. Funding for these contracts is available in the Durham County Administrative Building II Renovation (Judicial Building Renovation) account.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment. The relocation of various departments into this facility also addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services, Brenda Hayes-Bright, Assoc. AIA, Project Manager, Engineering Department; and Melissa Hemmingsen, IIDA, O’Brien/Atkins - Interiors
County Manager’s Recommendation: The County Manager recommends that the Board authorize the execution of the various Purchase of Goods contracts with Carolina Business Interiors, Price Modern Carolinas, Alfred Williams and Edge Office for the purchase of the private office, conference, seating, storage and misc. furnishings from the various Federal and/or State Buying Programs for the Administrative Building II Renovation in the amount of $478,050.57 and to execute any other related contracts, if necessary, not to exceed the budget of $501,953.09.
Signature
County Manager: ____________________________