Item:
Title
Award of Contract for Track Resurfacing at Durham County Memorial Stadium
(RFP 19-019)
Body
Date of BOCC Meeting: March 11, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to execute a service contract with Beynon Sports Surfaces Inc. in the amount of $369,000.00 to resurface the athletic track at Durham County Memorial Stadium. The track was first installed during the 2010 stadium renovation and is in need of resurfacing. Durham Memorial Stadium is set to host the upcoming 2019 USA Track and Field event from June 24th-30th 2019, and as a stipulation the resurfacing of the track is required. The scope of work will entail an initial cleaning and visual inspection of the existing track surface. Any irregularities, incongruities and ponding that are found, will be addressed prior to the application of the polyurethane surfacing. Beynon’s polyurethane is applied to the existing surface and cured before being topped with two coats of a pigmented aliphatic polyurethane coating. Once the synthetic track surface has been applied Beynon will clean the track and cut/trim any needed openings. A surveyor and line striper will work together to mark the track lines. At the completion of the striping the surveyor will take elevation readings for completion of the track and field measurement report, determination of successful compliance with IAAF/NCAA planarity tolerance and line marking accuracy.
Three proposal responses were recieved for (RFP 19-019) Track Resurfacing at Durham County Memorial Stadium. Beynon Sports Surfaces, Inc. was deemed the most qualified firm based on an evaluation committee’s review. Beynon Sports Surfaces, Inc’s proposal presented a well-defined process and timeline that stood out from the other submitted proposals. Beynon has emerged as the leading provider of premier polyurethane athletic surfacing for outdoor/indoor running tracks, fieldhouses and Olympic caliber running tracks in the United States today.
In review of the MWBE compliance for RFP 19-019 Track Resurfacing at Durham County Memorial Stadium, there were no participation goals achieved on this project. Beynon Sports Surfaces, Inc. will be utilizing their own workforce to perform this particular service on the project.
Alignment with Strategic Plan: Goal 4-Environmental Stewardship: Protect our environment through planned growth, conservation, preservation, enhancement and restoration of our natural and built resources.
Resource Persons: Motiryo Keambiroiro, Director of General Services, Zachary Pritchard, Stadium Manager, Eli McCutcheon Quality Control & Contract Specialist
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to execute a service contract with Beynon Sports Surfaces Inc. in the amount of $369,000.00 to resurface the track at Durham County Stadium.
Signature
County Manager: ____________________________