Item:
Title
Board of Elections Voting Equipment Maintenance Contract Approval
Body
Date of BOCC Meeting: August 12, 2019
Request for Board Action:
Agenda Text
The Board is requested to approve the Durham County Board of Elections request to enter into a contract with Elections Systems and Software for hardware, firmware, maintenance and support fees for current voting equipment inventory. This service contract will cover a 4-year term for the dates of 07/01/2019 - 06/30/2023. This request is consistent with the requirement of N.C. General Statute §§163A-1117 (b)(2), which states, “The County Board of Elections shall annually maintain software license and maintenance agreements necessary to maintain the warranty of its voting systems.” Outside of the statutory guidelines, the continued maintenance and support of voting equipment and software will also help to ensure fair and accurate elections in Durham County. The contract amount for the first year will be $40,600.77 from 07/01/2019 - 06/30/2020 for pro-rated fees. The contract amount for each additional year of the remaining 3-year term from 07/01/2020 - 06/30/2023 will be 66,045.77. The total cost of the request is: $238,738.08 over the life of the contract.
Alignment with Strategic Plan: This request is consistent with Goal 5 of the county strategic plan.
Resource Persons: Derek L. Bowens, Board of Elections Director and Brenda Baker, Elections Compliance Manager
County Manager’s Recommendation: The County Manager recommends that the Board approves the Durham County Board of Elections request to enter into a maintenance, hardware and firmware agreement with Elections Systems and Software.
Signature
County Manager: ____________________________