Item:
Title
Capital Project Amendment No. 20CPA000012 to Amend the Main Library Upgrade Project to Accept Funding from the Library Foundation for Main Library furniture as well as Approval of the Purchase of Goods contract(s) with various vendors for the Public Seating, Tables, Side Chairs and miscellaneous furnishings from the U.S. Communities/GSA and/or NC State Contracts Buying Programs for the Main Library Renovation Project 6110DC094 (10min)
Body
Date of BOCC Meeting: November 12, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to approve Capital Project Amendment No. 20CPA000012 appropriating $400,000 of Library Foundation donation funding to the Main Library Renovation Project for furniture. As part of the Main Library Renovation project, the Durham County Library Foundation is continuing fundraising efforts to help bring the library’s mission of encouraging discovery, connecting the community and leading in literacy. Through this effort $400,000 is being donated to assist with the furniture procurement and STEAM technology for the project.
This Library Foundation funding and related furniture purchases is separate and in addition to the furniture contract being described below.
The Board is requested to authorize the County Manager to enter into contracts with the following furniture suppliers for the purchase of furniture for the Main Library renovation project located at 300 N. Roxboro Street in the amount of $795,852.38 plus owners contingency at $39,792.62 and to execute any other related contracts, if necessary, not to exceed the budget of $835,645.00. (See Attachment 1, Pages 1- 120)
1) Carolina Business and Interiors: $109,029.50 (tables, guest chairs, etc)
2) Price Modern Carolinas: $686,822.88 (Ancillary - public seating, tables,
side chairs and etc.)
Furniture Subtotal: $795,852.38
Contingencies@5%: $39,792.62
Total: $835,645.00
The private office, conference, seating and other furnishings for the Main Library Renovation project, from previous vendors used for the Admin II Building furniture, purchased through the U.S. Communities Buying Program, NC State Contracts, GSA and/or other buying programs. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This provides Durham County the deepest discount possible for purchases under this program (See attachment 1, pages 1-176). The Engineering Department has reviewed the recommendations with Vines Architecture and the Purchasing Department and recommends that the County proceed with the procurement of the items referenced in the attached proposals. For M/WBE participation information (See Attachment 2, Page 1).
Many of the new furnishings have extensive lead times due to upholstering and fabrication which requires us to bring these contracts for approval timely to meet the anticipated occupancy schedule for the project. The Main Library has received substantial completion. Durham County anticipates staff occupancy in the Fall of 2019. This package includes additional furniture purchases required for the public spaces for complete fit-up of the facility. Funding for these contracts is available in the Durham County Main Library Renovation account.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment. The relocation of various departments into this facility also addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services, Brenda Hayes-Bright, Assoc. AIA, CDT, Project Manager, Engineering Department; and Kaitlan Phelps, IIDA, Vines Architecture - Interior Designer
County Manager’s Recommendation: The County Manager recommends Board approval of Capital Project Amendment No. 20CPA000012, appropriating $400,000 of Library Foundation donation funding to the Main Library Project for furniture as well as authorize the execution of the various Purchase of Goods contracts with Carolina Business Interiors and Price Modern Carolinas for the purchase of the public seating, tables, side chairs and misc. furnishings from the various Federal and/or State Buying Programs for the Main library building Renovation in the amount of $795,852.38, and to execute any other related contracts, if necessary, not to exceed the budget of $835,645.00.
Signature
County Manager: ____________________________