Item:
Title
Execution of an Amendment to the Architectural Design Service Contract with HDR Engineering Inc. of the Upgrades to the Northern Durham County Solid Waste Convenience Sites
Body
Date of BOCC Meeting: December 9, 2019
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to amend the contract with HDR Engineering Inc. of the Carolinas to provide architectural/engineering design services for completing the design phase for the new Northern Solid Waste Convenience Center to be located at 11894 N. Roxboro Road, Durham, in the amount of $230,000.00, thus increasing the total compensation for master planning, public engagement, permitting assistance, schematic design, and design through construction documents to a not-to-exceed amount of $364,462.00. (See Attachment A, pages 1-10).
HDR Engineering Inc. of the Carolinas was selected to provide design services for this project through RFQ No. 19-007, Architectural Services for Upgrades to Northern Durham County Solid Waste Convenience Sites, advertised on August 11, 2018. At the time of HDR’s selection as the architect for the project, the County had decided upon a property for the consolidation of the Bahama and Rougemont leased convenience center sites into a single owned facility serving both communities. HDR’s initial design services scope was limited to master planning, feasibility assessments, community engagement, and Special Use Permit approval while the County pursued a purchase option, and ultimately a purchase of the property, pursuant to the approval of the Special Use Permit and other due-diligence investigations.
The Special Use Permit for use of the site as a Solid Waste Convenience Site by the County was approved on July 23, 2019. Subsequently, the land for this facility, which was placed under a purchase contract by the County on November 26, 2018, was closed on November 13, 2019. Therefore, the County is now in a position to continue the design process for the facility.
This amendment will extend the architectural/engineering design services of the project to complete the design up through the development of construction documents ready for bidding.
This new facility will consolidate the two existing leased convenience sites, Rougemont and Bahama, into one County-owned property. The development of this new convenience center will meet the long-term demands of the growing community and provide flexibility for future service changes to the waste and recycling programs. The County also desires to improve safety for residents and staff at the site by providing better separation of public traffic and material storage areas and access routes.
HDR’s proposed budget for this phase of work includes 9.34 percent M/WBE participation. The first phase of the project, Master Planning and Permitting Assistance, included 30.2 % M/WBE participation for a combined percentage of 17% W/MBE participation for both phases. (See Attachment A, Page 8). The funds are available in the Leased Convenience Center Site Upgrades Project Account.
Alignment with Strategic Plan: Durham County Government is responsible for providing solid waste services to unincorporated residents in Durham County which includes curbside recycling, litter control and abatement, and the management of residential convenience sites. These responsibilities align with Strategic Plan Goal 4: Environmental Stewardship and Goal 5: Accountable, Efficient and Visionary Government.
Resource Persons: Motiryo Keambiroiro, General Services Director and Chrissie Koroivui, Solid Waste Program Manager
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to amend the contract with HDR Engineering Inc. of the Carolinas to provide architectural/engineering design services for completing the design phase for the new Northern Solid Waste Convenience Center to be located at 11894 N. Roxboro Road, Durham, in the amount of $230,000.00, thus increasing the total compensation for master planning, public engagement, permitting assistance, schematic design, and design through construction documents to a not-to-exceed amount of $364,462.00. (See Attachment A, pages 1-10).
SIGNATURE
County Manager: ____________________________