Item:
Title
Approval of the Purchase of Goods contract(s) with various vendors for the Private Office, Conference and miscellaneous furnishings from the U.S. Communities/GSA and/or NC State Contracts Buying Programs for the Phases 1 and 2 of the Durham County Administration Building 1 Renovation Project No.: 4730DC137
Body
Date of BOCC Meeting: January 27, 2020
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to enter into contracts with the following furniture suppliers for the purchase of furniture for renovations to the Durham County Administration Building 1 located at 200 East Main Street Durham, NC in the amount of $840,145.19 plus owners contingency at $42,007.26 and to execute any other related contracts, if necessary, not to exceed the budget of $882,152.45. (See attachment 1, Pages 1- 164)
1) Carolina Business and Interiors: $406,389.61 (Private Offices, Guest Chairs)
2) Price Modern Carolinas: $161,439.91 (Ancillary - wastebaskets, containers,
side chairs and etc.)
3) Edge Office: $ 47,961.89 (Conference Tables)
4) Alfred Williams: $ 224,353.78 (Workstations, Monitor Arms)
Furniture Subtotal: $840,145.19
Contingencies@5%: $ 42,007.26
Total: $882,152.45
It was noted during the December 10, 2018 approval of the Capital Project Amendment and construction contract with Resolute Building Company for the Administration Building 1 Renovation that subsequent contracts will be brought to the BOCC for approval including individual office furnishings, conference tables and seating, storage components and etc. at a later date. The private office, conference, seating and other furnishings selected for the Administration Building 1 Renovation are like those used in the Administration Building II, with colors and details tailored to better align with the building’s historic architecture. The products were sourced through the same vendors for purchase through the U.S. Communities Buying Program, NC State Contracts, GSA and/or other buying programs. G.S. 143-129(e) allows local governments to be exempted from the competitive bidding requirements and purchase furnishings/equipment through group purchasing programs. This provides Durham County the deepest discount possible for purchases under this program The Engineering Department has reviewed the recommendations with DTW Architects & Planners, Ltd. and the Purchasing Department and recommends that the County proceed with the procurement of the items referenced in the attached proposals. For M/WBE participation information (See Attachment 2, Page 1).
Many of the new furnishings have extensive lead times due to upholstering and fabrication which requires us to bring these contracts for approval timely in order to meet the anticipated occupancy schedule for the project. The renovation of the awarded phases 1 and 2 of the project is expected to begin in mid-February 2020. Occupancy of the Ground and First Floors is planned to take place in August 2020, followed by occupancy of the Fourth and Fourth Mezzanine Floors in November of 2020. This AAF and associated contracts provide for the furniture for these floors, which are required to be in place prior to occupancy by staff. Funding for these contracts is available in the Durham County Administration Building 1 Renovation capital project account.
Alignment with Strategic Plan: This aligns with Goal 4 - Environmental Stewardship - through the improvement of the environmental performance of County buildings to reduce energy use and greenhouse gas emissions from the built environment. The consolidation of various departments in this facility also addresses Goal 5 by providing more efficient service delivery and better customer service.
Resource Persons: Peri Manns, ASLA, LEED GA, Deputy Director of Engineering and Environmental Services, James Faress, P.E., Senior Project Manager, Engineering Department; and Isabel Leon Villasmil, Assoc. IIDA, DTW Architects and Planners, Ltd.
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to enter into contracts with the furniture suppliers stated above for the purchase of furniture for renovations to the Durham County Administration Building 1 located at 200 East Main Street Durham, NC in the amount of $840,145.19 plus owners contingency at $42,007.26 and to execute any other related contracts, if necessary, not to exceed the budget of $882,152.45. (See attachment 1, Pages 1- 164)
Signature
County Manager: ____________________________