Item:
Title
Contract Amendments for Increased Janitorial Services resultant from COVID-19
Body
Date of BOCC Meeting: April 27, 2020
Request for Board Action:
Agenda Text
The Board is requested to amend contracts for janitorial services for the following contractors including; The A Plus Group, B & R Janitorial, CJ Enterprise, DeWhit Facility Services, Freddrick’s Housekeeping, & Kreative Koncepts for regular/routine janitorial services in County owned facilities. The contract amendments are needed to support increased cleaning levels required due to COVID-19 pandemic. The additional funding needed to support this expense was approved at the April 13, 2020 BOCC meeting in the amount of $253,715.84. The contract changes made are as follows: A Plus Group ($52,252.80), B & R Janitorial ($48,755.84), CJ Enterprise ($6,428.80), Kreative Koncepts ($57,568.00), Freddrick’s Housekeeping ($28,757.12), and DeWhit Facility Services ($57,953.28). The total increase in all contracts listed here is $253,715.84, which is the amount appropriated by the BOCC during the April 13, 2020 meeting.
As a result of the increased need for custodial services related to the COVID-19 pandemic the county has expanded the service cleaning levels in all active county facilities to ensure the safety of both the employees and general population. Cleaning efforts are consistent with CDC guidelines established during the COVID-19 epidemic period. The increased cleaning requires a higher number of additional staff (day porters) to clean and wipe down all hard surfaces that are frequently touched, i.e. door handles, elevators, walkway rails, tabletops. Prior to the pandemic, the cleaning standard based on the original contracts did not include intensive cleanings on a higher rotation. Wipe downs and cleaning happened once a day, instead of multiple times a day to help mitigate against potential COVID-19 related illness. High traffic areas are also being cleaned on a more frequent basis. The additional contract increases cover the costs for using the increased use of supplies and disposable personal protective equipment has also increased operating cost.
The increased amount takes into account an hourly rate for special/emergency services that has been negotiated with each contractor as specified and included in each janitorial contract. The contracts are realigned for active buildings and reduced cleaning levels in other buildings. Buildings are not being cleaned on a more frequent basis consistent with the Center for Disease Control guidelines.
Alignment with Strategic Plan: Goal 2: Health and Well-being for all.
Resource Persons: Motiryo Keambiroiro, Director of General Services, Joel T. Jones, Quality Control & Contract Specialist
County Manager’s Recommendation: The County Manager recommends that the Board authorize the County Manager to amend and increase janitorial contracts for A Plus Group ($52,252.80), B & R Janitorial ($48,755.84), CJ Enterprise ($6,428.80), Kreative Koncepts ($57,568.00), Freddrick’s Housekeeping ($28,757.12), and DeWhit Facility Services ($57,953.28) for a total of $253,715.84 additional janitorial expenditures related to COVID-19.
Signature
County Manager: ____________________________