Item:
Title
Board of Elections SouthData Contract Amendment
Body
Date of BOCC Meeting: July 13, 2020
Request for Board Action:
Agenda Text
The Board is requested to approve the Durham County Board of Elections request to increase our service contract with SouthData for printing services to $81,075. This amendment request is being made to accommodate the renewal of services being rendered by the vendor in FY 21. These services include the printing of voter information cards, custom absentee-by-mail envelopes, the production of election official procedural materials, voter notifications, emergency supplies and other required printing. This contract amendment will ensure the Board of Elections is able to maintain a high level of operational efficiency by outsourcing a time intensive process, reduce overall operating expenses related to performing these actions internally, and allow increased focus on critical election administration functions.
Alignment with Strategic Plan: Amending this contract is consistent with Goal 5 of the Durham County strategic plan.
Resource Persons: Derek L. Bowens, Director of Elections and Brenda Baker, Deputy Director of Elections
County Manager’s Recommendation: The County Manager recommends that the Board approve the Board of Elections to enter into a contract amendment, in the amount of $81,075, with SouthData to continue providing critical election services to the residents of Durham County and ensure optimal organizational efficiency.
Signature
County Manager: ____________________________