Item:
Title
Approval to Execute A Contract with Tyler Technologies to Purchase Eagle System Software at $487,106 for the Office of Register of Deeds
Body
Date of BOCC Meeting: March 8, 2021
Request for Board Action:
Agenda Text
The Board is requested to approve a contract agreement with Tyler Technologies, Inc, for the procurement of Eagle Recorder software functionality for the Register of Deeds' office of Four hundred Eighty-Seven thousand and one hundred and six dollars ($487,106.00). Three Hundred thousand is currently budgeted under The Automation Fund; the additional needed funds will be added by appropriating $187,106 from the Automation Fund Fund Balance - budget amendment No. 21BCC000083 is presented with this agenda.
The current software utilized in the Register of Deeds office was purchased in 1999. Since that date, enhancements and new technology have been developed, allowing the office of the Register of Deeds to improve the efficiencies of the operations in the office. After an intensive search and numerous demonstrations and research efforts by the Staff of the Register of Deeds office, Tyler Technologies was chosen to provide the office's software. The malware attack in March of 2020 stressed the importance of completing this endeavor.
The Register of Deeds Automation Funds will fund this project. This purchase is exempt from the bidding process due to Tyler being a Cooperative purchasing program member. Tyler is a member of Sourcewell (Formerly Known as National Joint Powers Alliance) under member number 109820. Whereas Tyler participated in the competitive bid process in response to Sourcewell RFP # 110515 by submitting a proposal, Sourcewell awarded Tyler a Sourcewell contract. This contract from which the Durham County Register of Deeds desires to purchase off the Sourcewell Contract from Tyler Technologies to procure Eagle Recorder Software functionality from Tyler, which Tyler agrees to deliver under the Sourcewell Contract....
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