Item:
Title
Budget Ordinance Amendment No 23BCC00050 Transferring $2,791,093.79 from the Human Services Functional Area to General Government ($2,498,907.79), Environmental Protection ($125,000) and Education ($167,186) Functional Areas to Support Ongoing General Services, Vehicle Purchases, and County Administration Operating Needs
Body
Date of BOCC Meeting: December 12, 2022
Request for Board Action:
Agenda Text
The Board is requested to approve Budget Ordinance Amendment No 23BCC00050 transferring $2,791,093.79 from the Human Services Functional Area to General Government ($2,498,907.79), Environmental Protection ($120,000) and Education ($167,186) Functional Areas to support ongoing General Services, vehicle purchases, and County Administration operating needs.
Funds have been identified to support funding realignment to ensure ongoing operations can continue in a few vital areas. Due to higher-than-expected costs related to inflation and supply chain issues, operating funds will be transferred from the Human Services Functional Area to cover increased operating costs for General Services, Solid Waste, vehicles and County Administration.
This amendment reallocates operating funds for the followed needs (See supplemental document for a more detailed listing where applicable):
1. General Services expenditures have increased for reasons that include unexpected increases to overall County utility expenses, contracted security and janitorial services, and inflation-driven cost increases for items such as HVAC repairs, fleet maintenance/repair, and gasoline. ($1,300,000)
2. Solid Waste (Environmental Protection Functional Area) is requesting additional funds for unexpected increases to contracted services related to hauling and tipping fees, inflation-driven cost increases, fleet maintenance/repair, overall baseline costs, and gasoline. ($125,000)
3. The Vehicles and Equipment fund center is requesting additional funds to allow the purchase of the 70 FY 2022-23 approved vehicles. General Services and the Sheriff Office continue to encounter vehicle quotes above the budgeted price. Most increases are due to supply chain constraints and inflation. In some cases, state contract prices are no longer being honored so General Services is going out to bid for vehicles, resulting in increased costs and the need to pay for advertising. General Services are working closely with vendors to purchase vehicles during tight purchasing windows with little ability to negotiate prices. (350,000)
4. In FY 2021-22 a late request was approved by the Board (May 9, 2022) to purchase seven Toyota Highlanders using available funds transferred from Department of Social Services’ Functional Area. However, due to supply chain and issues with limited purchase windows, the purchase was unable to proceed in time for the fiscal year close. DSS is still in need of these vehicles. This realignment will transfer funds to the Vehicle and Equipment Fund Center to allow the Board’s approval of the purchase last fiscal year to occur in FY 2022-23. ($260,000)
5. County Manager’s Office requires additional operating funds to support expenses associated with enterprise-wide training efforts including two cohorts of employees participating in the NACo High Performance Leadership Academy. The funds will also support the training efforts with the Racial Equity Implementation. The dollars will also support the expenses incurred with production and mailing of the recent General Obligation bond referendum brochures mailed to residents. Further, the funds will support recruitment efforts for key positions throughout the organization ($300,000).
6. Legistar item 21-0734 is providing additional funds for the County’s support of Kate’s Korner. Realigned funds are being used to support this contract extension ($167,186)
7. The remaining funds will be held in reserve to address operating expenses that are above current budget levels for smaller department units.
Alignment with Strategic Plan: This item aligns with Goal 3: Safe Community and Goal 5 Accountable, Efficient, Visionary Government.
Resource Persons: Claudia Hager, General Manager; Keith Lane, Budget and Management Services Director
County Manager’s Recommendation: The County Manager recommends the Board of County Commissioners approve Budget Ordinance Amendment No 23BCC00050 transferring $2,791,093.79 from the Human Services Functional Area to General Government ($2,498,907.79), Environmental Protection ($120,000) and Education ($167,186) Functional Areas to support ongoing General Services, vehicle purchases, and County Administration operating needs.
Signature
County Manager: ____________________________