Item:
Title
Approval of a Contract Amendment with Coastal Carriers Inc. for Election Delivery Services to Support the Execution of the 2024 Statewide Republican Second Primary Election in the Amount of $27,540 (for a new total amount of $57,540).
Body
Date of BOCC Meeting: April 8, 2024
Request for Board Action:
Agenda Text
The Board is requested to authorize the County Manager to amend a contract with Coastal Carriers, Inc., a delivery service vendor, in the amount of $27,540 for a (new total amount of $57,540), using the Board of Elections current fiscal year 2023-2024 operating budget. Preceding the election, service will include the delivery of Election Supplies and Equipment from the Board of Elections Warehouse to Early Voting and Election Day Voting Sites. Once voting has ended, the service will include the pick-up of the same items, which will be delivered back to the Board of Elections Warehouse.
The current contract amount will increase from $30,000.00 to $57,540.00 per the attached quote for the May 14, 2024, Statewide Republican Second Primary Election.
The Durham County Board of Elections also requests the Board to extend authorization of future contract amendments to the Manager. A bid for this contract was completed in FY23-24 with Coastal Carrier as the sole bidder.
Alignment with Strategic Plan: Acquiring this service will permit the Durham County Board of Elections to operate efficiently and effectively, consistent with Goal 5 of the county's strategic plan. Enabling the Board of Elections to acquire this service will ensure continued statutory compliance and allow the Board to lead in innovative election services and internal administrative controls.
Resource Persons: Derek Bowens, Elections Director
County Manager's Recommendation: The County Manager recommends that the Board authorize the County Manager to approve the contract amendment with Coastal Carriers Inc. to provide critical election services to the residents of Durha...
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